Annette Dively
Somerset,PA
Summary
Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Overview
36
36
years of professional experience
Work History
Payroll Manager
Corsa Coal, Inc.
02.2011 - Current
- Responsible for all aspects of payroll for Wilson Creek Energy, LLC., PBS Coals, Inc., ROXCOAL, Inc., Maryland Energy and Wilson Creek Holdings which include: hiring and terming employees, accurately maintaining and updating employee master data in HRMS payroll system, processing direct deposits and payroll checks, processing various bonuses and off cycle payrolls, payroll reconciliations and paying multiple state and federal bi-weekly and quarterly taxes
- Supervises Payroll Assistant and assign duties
- Maintaining employee 401K & HSA accounts and bi-weekly contributions with providers, entering and paying employee garnishments
- Prepares monthly workers comp invoices and reconciles compiles information for annual workers comp audit
- Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members
- Reconciles, completes and files all year end W-2 with states and federal government in timely manner
- Managed year-end payroll activities, ensuring timely and accurate W-2 distribution
- Processed retroactive pay adjustments and other special payments to make up for compensation shortfall in previous pay period
- Administrator for time clocks and am responsible for adding and changing cost centers, creating daily and bi-weekly schedules, training mine clerks and granting user permissions
- Administrator for InSite program where employees can view pay stubs, request leave, submit expense reports and view company information and policies and train new supervisors on functionality of program
- Coordinates monthly payroll closing schedule which includes calculating vacation, bonus and health care accruals as well as reconciles all payroll general ledger accounts and enters adjusting journal entries
- Creates and distributes numerous custom system reports as needed for management
- Completes employment verifications
- Assist HR Director in all areas of HR department for hiring, terminations, disciplinary issues, benefits administration, creating and implementing new policies and procedures, etc. as needed
- Works with mine clerks daily regarding payroll issues, time clocks, employee and disciplinary issues
- Receives invoices for AP payment in finance system
- Maintains employee driver’s list for company vehicle insurance
- Creates UPS shipping labels and orders office supplies as needed
- Responsible for direct communication with uniform company on adding and terming employees as well as resolve weekly billing issues
- Maintains utmost confidentiality in all aspects of position
- Proficient in Microsoft programs
Site Administrator of the PA CareerLink Somerset County
Tableland Services, Inc.
01.2010 - 02.2011
- Responsible for the day-to-day operations and employment and training programs of the PA CareerLink Somerset County
- Coordinated employment and training services and cost sharing agreements among partners which included: Tableland Services, Inc., Somerset County Technology Center, PA Department of Public Welfare, PA Workforce Development Programs, Office of Vocational Rehabilitation, and State and Federal Veterans Services
- Conducted monthly Management Team meetings with partners and bi-weekly staff meetings with employees to strategize ways to better serve customers and meet state guidelines and requirements
- Conducted various workshops which include: CareerLink orientations, various computer workshops, job search club, etc
- Worked with Business Services Team to outreach to employers to assist with their hiring needs and provide workshops to enhance employee's skills
- Prepared and submitted various reports to state and funding providers in a timely manner
- Handled customer complaints and issues
- Provided exceptional customer service, addressing client concerns promptly and professionally to maintain satisfaction levels
Youth Employment & Training Program Manager
Tableland Services, Inc.
04.2008 - 12.2009
- Oversaw the Workforce Investment Act Youth Employment and Training Programs, EARN (Employment, Advancement, and Retention Network) Programs, Supported Work Program, Supported Engagement Program, Welfare to Work Transportation Program, PA WORKWEAR Program, and Youth Employment and Training Programs to ensure proper contract implementation and appropriate activities are carried out In accordance with specified State objectives and guideline regulations
- Coordinated structured program activities to motivate clients such as: classroom curriculum and instruction, employability workshops, client assessments, subsidized and unsubsidized employment, community service placement, eligibility determination, employment and training educational components, client skills training, and job search strategies, etc.
- Supervised instructors, counselors, and support staff
- Conducted staff meetings to discuss client's progress, brainstorm strategies to meet program performance measures and objectives, and inform staff of programmatic changes
- Prepared and submit numerous program reports and invoices in a timely manner
- Reviewed and authorized invoices and receipts for payment, as well as participant time sheets for payroll processing and supportive services
- Approved requisitions for purchasing
- Attended numerous meetings and events to promote programs and inform agencies and public about programs
Welfare to Work Program Coordinator
Tableland Services, Inc.
04.2005 - 12.2009
- Oversaw the Workforce Investment Act Youth Employment and Training Programs, EARN (Employment, Advancement, and Retention Network) Programs, Supported Work Program, Supported Engagement Program, Welfare to Work Transportation Program, PA WORKWEAR Program, and Youth Employment and Training Programs to ensure proper contract implementation and appropriate activities are carried out In accordance with specified State objectives and guideline regulations
- Coordinated structured program activities to motivate clients such as: classroom curriculum and instruction, employability workshops, client assessments, subsidized and unsubsidized employment, community service placement, eligibility determination, employment and training educational components, client skills training, and job search strategies, etc
- Supervised instructors, counselors, and support staff
- Conducted employee performance evaluations by setting goals and establishing corrective action plans to improve employee performance and enhance program services
- Conducted staff meetings to discuss client's progress, brainstormed strategies to meet program performance measures and objectives, and informed staff of programmatic changes
- Prepared and submitted numerous program reports and invoices in a timely manner
- Reviewed and authorized invoices and receipts for payment, as well as participant time sheets for payroll processing and supportive services
- Approved requisitions for purchasing
- Attended numerous meetings and events to promote programs and inform agencies and public about programs
Administrative Assistant/Program Aid
Tableland Services, Inc.
06.1993 - 03.2005
- Assisted the Human Resources Manager in all aspects of the HR position
- Allocated and processed invoices and receipts for accounts payable and receivable
- Reconciled and balanced numerous bank accounts
- Prepared and processed semi-monthly, monthly, and quarterly tax payments and reports
- Calculated participant time sheets for payroll processing
- Processed requisitions for supplies and instructional materials
- Prepared and programmed numerous spreadsheets and reports
- Created client resumes
- Conducted client aptitude assessments and interpreted results
- Answered phones, operated copier, and faxed documents
Dispatcher
Medical Assistance Transportation Program & Somerset County Transportation System
03.1989 - 06.1993
- Reconciled and balanced numerous bank accounts
- Allocated and processed numerous invoices, receipts, and client mileage reimbursement requests for payment
- Scheduled client trips for shared ride van service
- Calculated and processed mileage reimbursement for Medical Assistance Transportation Program clients
Education
Associate of Applied Science - Business Management
Pennsylvania Highlands Community College
Johnstown, Pennsylvania08.2011
No Degree - Accounting
University of Pittsburgh
Johnstown, PAHigh School Diploma -
Somerset Area High School
Somerset, PA06.1987
Skills
- Payroll administration & management
- HRMS management
- MS Excel
- Effective communication
- Problem solving
- Resolving discrepancies
- Data review
- Year-end procedures
- HR support
- Maintaining employee records
- Data management
- Internal controls
- General ledger reconciliation
- Resolving payroll problems
- Staff training
Other
Notary Public
Timeline
Payroll Manager
Corsa Coal, Inc.
02.2011 - Current
Site Administrator of the PA CareerLink Somerset County
Tableland Services, Inc.
01.2010 - 02.2011
Youth Employment & Training Program Manager
Tableland Services, Inc.
04.2008 - 12.2009
Welfare to Work Program Coordinator
Tableland Services, Inc.
04.2005 - 12.2009
Administrative Assistant/Program Aid
Tableland Services, Inc.
06.1993 - 03.2005
Dispatcher
Medical Assistance Transportation Program & Somerset County Transportation System
03.1989 - 06.1993
Associate of Applied Science - Business Management
Pennsylvania Highlands Community College
No Degree - Accounting
University of Pittsburgh
High School Diploma -
Somerset Area High School
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