Summary
Overview
Work History
Education
Skills
LANGUAGES
Timeline
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Ashley Marie Ruiz

Philadelphia

Summary

Dedicated Payroll Clerk with extensive experience in payroll processing and data entry. Proven ability to accurately prepare and process payrolls, calculate payrolls and prepare payroll reports. Possess strong interpersonal and communication skills.

Overview

16
16
years of professional experience

Work History

Payroll Specialist

Pediatrix Medical Group
05.2023 - Current
  • Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
  • Verified and submitted timekeeping information for accurate and efficient payroll processing.
  • Collaborated with human resources, accounting and other departments to confirm payroll accuracy.
  • Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
  • Processed manual checks for employees in accordance with company policies.
  • Resolved payroll discrepancies quickly and successfully.
  • Documented and processed all garnishments for bankruptcies, student loans, and child support orders.
  • Utilized various methods to reconcile account discrepancies.

Ramp Agent

Quantem Aviation TPA
10.2023 - 02.2025
  • Maintained clean ramps, preventing trip hazards or debris from interfering with aircraft movements or personnel safety.
  • Maintained clean, orderly work environment free of hazards.
  • Guided aircraft into and out of parking positions using hand signals.
  • Assisted in reducing turnaround times by efficiently managing the unloading and loading of cargo.
  • Helped train new employees in safe practices and warehouse procedures.
  • Used handheld scanners to efficiently track and maneuver freight throughout distribution network.

Payroll Specialist

TheKey
10.2021 - 03.2023
  • Preview, Paychex Flex and Workday payroll system experience.
  • Manually entering inputs into Workday for expenses, performance bonuses and deductions as needed.
  • Reconciled payroll discrepancies with thorough reviews of time sheets and work charts.
  • Maintaining a comprehensive knowledge of payroll, wage and hour, scheduling and overtime policies to ensure all schedules conform to TheKey Standards.
  • Checking and validating timesheets, invoices and expense records via ClearCare Timekeeping system.
  • Conducting payroll calculation including conversions into hourly rates, calculation of overtime rates and hours.
  • Maintaining payroll accounts by adding new employees, updating employee information and conducting regular spot checks and audits for consistency in Paychex Flex payroll system.
  • Assisting with HR related functions such as Unemployment claims, Employee Verifications, Garnishments and more.
  • Conducting internal account audits and review as needed.
  • Communicating with local office teams to ensure delivery check status.
  • Responding to caregiver inquiries regarding their payroll, their confirmed timesheets and expenses.
  • Processing weekly and bi-weekly, multistate payrolls for approximately over 600 caregivers.

Patient Billing

Rothman Orthopaedics
10.2018 - 09.2021
  • Submit reimbursement (refunds) request for patients.
  • Work with uninsured and self-paying patients to develop payment arrangements.
  • Submit bills and claims to patient's insurance.
  • Follow up on insurance claims by contacting directly to the insurance companies and our coding department.
  • Answer and resolve all customer inquiries regarding billing and insurance claims.

Case Manager

Sarah Care Home Health Agency
10.2016 - 10.2018
  • Maintained over 250 client case loads (bilingual).
  • Monitor and coordinate patients treatment plan.
  • Consult with patients and family member to discuss their health problems.
  • Check in on the patient regularly and evaluate their progress.
  • Assist with the securing funding for medical care as required.
  • Process payroll for caretakers.

Pro Service Associate

Lowe's Home Improvement
09.2009 - 09.2016
  • Handle financial transactions.
  • Direct customers to proper stations throughout warehouse.
  • Promote customer loyalty plan and extended protection plans.
  • Process commercial sales.
  • Assist with administrative work.

Education

Medical Assistant and Administrative -

Pennco Tech
Bristol, PA
09.2019

Associates - Arts

Harcum College
08.2014

High School Diploma - undefined

Marianna Bracetti Academy Charter School
05.2012

Skills

  • Multitasking Skills
  • Customer Service Skills
  • Excellent Communication Skills
  • Data Auditing
  • Payroll Processing
  • MS Office proficiency
  • Documents Processing
  • Medical Office Practices
  • HIPAA Standards
  • Cash handling
  • Organized
  • Teamwork
  • Flexibility
  • Digital Skills
  • Administrative

LANGUAGES

Spanish, Fluent

Timeline

Ramp Agent

Quantem Aviation TPA
10.2023 - 02.2025

Payroll Specialist

Pediatrix Medical Group
05.2023 - Current

Payroll Specialist

TheKey
10.2021 - 03.2023

Patient Billing

Rothman Orthopaedics
10.2018 - 09.2021

Case Manager

Sarah Care Home Health Agency
10.2016 - 10.2018

Pro Service Associate

Lowe's Home Improvement
09.2009 - 09.2016

Associates - Arts

Harcum College

High School Diploma - undefined

Marianna Bracetti Academy Charter School

Medical Assistant and Administrative -

Pennco Tech

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Ashley Marie Ruiz