Bonnie Gibbons

Responsibilities

• Supervision of up to 6 staff members (some remote), payment runs, weekly cash reporting and forecasting, escheating and 1099 distribution and reporting. Included P2P, SGA expenses, expense reports and special handling items.
• Month-end/Year-end close, accruals, variance analysis, journal entries, intercompany, internal/external audits and SOX reporting/walkthroughs.
• Prepared 10Q/10K schedules for accrued expenses, prepaid insurance, and lease obligations during public phase, ensuring compliance and accuracy in financial reporting.
• General ledger and chart of account maintenance, reference code setup, account reconciliations (both preparation and approval) and ad hoc reporting.
• Managed corporate American Express accounts and rewards, overseeing fraud inquiries, chargebacks, and card ordering/canceling to ensure efficient account operations.
• Maintained authorized signers lists and made recommendations for changes. Completed external audit forms and tax-exempt certificates on behalf of our vendors. Reviewed contracts to ensure invoices were expensed appropriately or accrued if necessary.
• Held monthly CIP Meetings for software projects viability, review the related BRD/SOW, determine ownership of projects and go-live dates; held quarterly/annual reviews to verify any accelerations or disposals.
• Managed all aspects of banking including relationship management, setup of new accounts, wire templates, initiate/confirm wires and ACHs, positive pay and fraud review for checks/ACHs.
• Completed annual insurance policy renewals, updates, and managed all COI inquiries.

Accomplishments

• Developed a statistical tracking tool to measure individual and team performance, which was previously non-existent. Integrated sister companies into this to help balance workloads, substantiate staffing needs and provide executive summary reporting.
• Streamlined monthly American Express process using uploads and Excel formulas.
• Implemented Document Locator to automate invoice approval processes.
• Collaborated with my team to create policies and procedures for many AP processes and month-end functions.
• Implemented a process to pay expense reports via ADP and direct deposit versus manual checks.
• Worked with Broniec Associates on AP audit to look for duplicate payments/recovery of funds.
• Handled funds flow and payments for multiple acquisitions.
• Helped implement banking sweep to yield a higher interest rate and positive pay/ACH monitor to help prevent fraud.
• Implemented ACH payments to decrease the number of paper checks being issued, which in turn saved time and money.
• Created shared PO worksheet to streamline resolution of problem items and identify root causes, enhancing overall purchasing efficiency.
• Key stakeholder in transitioning systems from SAGE500 to Oracle and implementing Certify/Emburse
• Transitioned banks for all accounts. Vendor terms project to help improve cash flow.
• Spearheaded absorbing AP for our sister company within a short time period, which doubled the number of invoices we were processing. Transitioned that back to our sister company when Nutrisystem was sold 11/2025.

• Managed the month-end close process, confirming that all appropriate entries were booked, recognized expected WIP revenue, and completed all timecard reporting. Booked payroll and quarterly commissions. Analyzed specific accounts for accruals and rebates, posted entries and necessary re-classes, reviewed P&L and researched material variances.
• Validated processes and procedures with Ernst & Young, conducting quarterly and year-end account analyses and ensuring compliance with SOX reporting frameworks while addressing follow-up audit inquiries.
• Reviewed and approved outgoing wires, journal entries and reconciliations. Analyzed project variance reports for discrepancies.
• Analyzed daily cash balances and managed cash flow based on anticipated receipts and outstanding payables.
• Supervised accounts payable and accounts receivable clerks, supported daily operations, coordinated PTO for coverage, established performance goals, and conducted performance reviews to meet deadlines.
• Led special projects to revamp systems and transition from PeopleSoft to Solomon/MS Dynamics, enhancing overall operational efficiency.
• Maintained confidentiality of salary, commission, and bonus information.

Initially hired as an Accounts Payable Clerk but was promoted to AP Customer Service representative within 6 months. After 2 years as recognition for my contributions, I was asked to participate in their Management Rotation Program in which I held 4 different positions for 6 months each to broaden my knowledge and understanding of the business. From there, I held a position as an Associate Financial Analyst and completed FP&A activities like budgeting, forecasting and variance analysis. Progressed to a Staff Accountant, then Senior Accountant, and shortly thereafter, became a Team Leader/Manager. In addition to the normal responsibilities that come with being in Accounting (audit, SOX, month-end, intercompany, journal entries, reconciliations, variance reporting, managing a team), I experienced a lot of growth during my time there.

• Revamped existing systems and submitted requirements for new systems during special projects.
• Implemented re-entry of wire ABA/Account information into our loan originations system to reduce rejected wires.
• Created wire reporting mechanism to identify potential reconciling items during the current month, achieving estimated $65k/year savings in cost of funds, and developed process to capture month-end wired not recorded and recorded not wired items for accurate cash statements.
• Worked with Senior Management in the field to implement new policies and procedures surrounding disbursements.
• Led a training session on HUD-1 reconciliation for more than 50 colleagues to improve understanding.
• Held monthly meetings with Regional Managers to discuss issues and outstanding items that required additional attention.
• Streamlined escrow for repair payables process, developed Access database to replace Excel reconciliation, and facilitated meetings between compliance, legal, and field teams to rewrite policies and procedures.
• Worked with IT to enhance collections database and recovered approximately $40M in aged outstanding receivables.