Brenna E. Diaz
Trappe
Summary
Results driven Senior Executive Assistant with an expertise in administrative management, event planning and project management.
Experienced with high-level administrative support, ensuring seamless daily operations for executives. Utilizes advanced organizational skills and meticulous attention to detail to manage schedules, travel arrangements, and correspondence. Track record of leveraging strong interpersonal skills and discretion to build trust and maintain confidentiality.
Overview
10
10
years of professional experience
Work History
Senior Executive Assistant
Dataminr
07.2021 - Current
- Directly supports Chief Partner Officer and President, Corporate Initiatives
- Manages Executive Assistant Team
- Manages headcount and budget for executive’s departments
- Handles confidential quarterly board meeting documents and logistics
- Runs logistics and deck for company-wide town halls
- Partners directly with Chief of Staff to CEO
Executive Assistant
Dataminr
01.2020 - 07.2021
- Directly supported the President, Chief Operating Officer and Chief Strategy Officer
- Coordinator and main contact for Dataminr's annual Sales Kick Off and President’s Club internal event programs
- Planned, executed and attended executive strategy sessions while preparing agenda and notes
- Developed project management timelines and deliverables for executive leadership team
- Partnered directly with Chief of Staff to COO
- Member of Dataminr’s inaugural Emerging Leaders Program
Administrative Assistant
Dataminr
01.2018 - 12.2019
- Directly supported the EVP, Marketing and President, Sales
- Scheduled & coordinated all external & internal meetings for executives
- Coordinated domestic & international travel arrangements
- Worked alongside PMO Director with marketing, sales and product project management tasks as needed
Executive Assistant
Medical Knowledge Group
03.2017 - 01.2018
- Directly supported the CEO and CFO
- Scheduled, organized, and made arrangements for in-house and off-site meetings and seminars
- Managed multiple calendars for a variety of internal and external meetings
- Coordinated domestic and international travel arrangements
- Prepared confidential presentation materials, reports, and documents
- Interacted with all levels of employees in a fast-paced environment, including top executives
Meeting & Administrative Coordinator
American Century Investments
09.2015 - 03.2017
- Directly assisted four Client Portfolio Managers
- Managed and maintained calendars, coordinating international and domestic travel arrangements, and prepared documents for meetings
- Built personable yet professional relationships with external sales teams by coordinating meetings and promoting sales events for entire investment management team
- Coordinated all interviews for the NY office for Human Resources, personnel, and clients
- Leader and active member of the NY office recognition program
Education
B.A. - Communication Studies, Media Communication, Business Management
East Stroudsburg University
East Stroudsburg, PA05.2010
Skills
- Microsoft 365
- Google Suite
- Asana
- Slack
- Concur
- Administrative Management
- Process improvement strategies
- Exceptional interpersonal skills
- Meticulous attention to detail
- High-level confidentiality
Timeline
Senior Executive Assistant
Dataminr
07.2021 - Current
Executive Assistant
Dataminr
01.2020 - 07.2021
Administrative Assistant
Dataminr
01.2018 - 12.2019
Executive Assistant
Medical Knowledge Group
03.2017 - 01.2018
Meeting & Administrative Coordinator
American Century Investments
09.2015 - 03.2017
B.A. - Communication Studies, Media Communication, Business Management
East Stroudsburg University
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