Deborah Maretzky
Irwin
Summary
Highly organized Executive Personal Assistant with experience in administrative support and management. Skilled in coordinating tasks, scheduling, communication, and preparing reports for executives. Strong ability to anticipate needs of executives and handle issues efficiently. Previous work resulted in streamlined operations and improved office efficiency.
Overview
31
31
years of professional experience
Work History
Executive/Personal Assistant to CEO/Founder
Restore First Health
01.2024 - 05.2026
- Managed CEO/Founder's calendar as gatekeeper to prioritize commitments and streamline daily operations
- Maintain complex calendar for CEO, Medical Director and Executive Staff
- Coordinated detailed travel arrangements for CEO, Medical Director, and Executive Staff to optimize schedules and enhance productivity
- Plan and attend weekly Executive Meetings
- Create comprehensive meeting minutes
- Follow-up on all action items
- Managed expense reporting for executive team, ensuring accuracy and timely submissions.
- Organized comprehensive on-site and off-site meetings, overseeing logistics including A/V needs and catering to ensure seamless execution
- Oversaw office management tasks to ensure smooth daily operations and efficiency.
- Managed project timelines and deliverables.
Executive/Personal Assistant to President and Chairman of the Board
The Discovery Institute
01.2020 - 01.2024
- Maintain complex calendar for Executive Staff
- Prepared agenda and distributed all meeting documents
- Project Manager for completion of 100 additional beds for rehab patients
- Gatekeeper to President
- Arrange all personal and company travel
- Plan board meetings
- Coordinated all personal appointments for President (gym, Doctor, Dentist)
- Manage 20 staff members
- Assist Human Resources in hiring medical staff
- Attend all meetings with President and take comprehensive notes
- Planned all office/staff events
Executive Assistant to CEO/Founder
The Mixx, NYC
01.2019 - 01.2020
- Maintain complex calendars for CEO/Founder and Executive Staff
- Prepared and distributed all meeting documents
- Gatekeeper to CEO/Founder
- Arrange complex personal and company travel
- Plan board meetings and personal events
- Oversee maintenance of two homes
- Coordinated all personal appointments for CEO (gym, Doctor, Dentist)
- Manage office of 20 staff members
- Attend all meetings with CEO/Founder and take comprehensive notes
- Created and maintained all company contacts online and on personal devices
- Planned all office/staff events
- Travel with CEO when requested
- 24/7 Availability
Executive Assistant to Founder, Former Congressman Patrick J. Kennedy
The Kennedy Forum (non-profit)
01.2016 - 01.2019
- Maintain complex calendar for Founder
- Schedule all calls and meetings
- Compose all correspondence on behalf of the Founder
- Arrange all personal and company travel
- Schedule Founders time with daily Itinerary
- Manage office staff of (4) four.
- Plan speaking engagements, board meetings and personal events
- Gatekeeper of Founders time
- Plan complex itineraries and Run of Shows
- Plan and run all on-site and off-site meetings
- Travel as required with Founder
- Oversee maintenance of two homes and two boats
- Work closely with Founders wife to plan extensive vacations and events
- Maintain all warranty repairs on equipment including computers and copiers
Executive Assistant to President, Contract Administrator
Sonetronics, Inc.
01.1995 - 01.2016
- Assist President with personal and business matters for both the Manufacturing Company and Real Estate Company.
- Compose all correspondence on behalf of the President/CEO and Vice President of Operations.
- Managed calendar for President, scheduling appointments and meetings efficiently.
- Set up and arrange all meetings and conference calls.
- Arrange all travel for Executive
- Travel with Executive when required
- Achieved customer satisfaction by troubleshooting problems professionally and promptly.
- Train office personnel on company policies and procedures.
- Train office personnel on proper telephone etiquette.
- Established filing system to ensure compliance with government requirements.
- Manage the Sales/Marketing Department and ensure all bids and quotes are completed in a timely manner.
- Managed Sales/Marketing Department, ensuring timely completion of bids and quotes.
- Created a filing system to ensure strict compliance with all government requirements.
- Maintain all office equipment.
- Provided support to the receptionist during peak hours.
- Creation and Maintenance of Customer Database.
- New Order Entry/distribution.
- Plan all Company Functions/Parties/Meetings
- Maintaining all awarded U.S. Government and Commercial Contracts.
- Point of Contact for U.S. Government and Commercial Customers.
- Knowledge of U.S. Government Bidding Systems.
- Understands and adheres to all U.S. Government regulations, requirements and DFARS.
- Responsible for obtaining all necessary paperwork and submissions to U.S. State Department for Export License Approval.
- Responsible for obtaining all necessary paperwork and submission to U.S. State Department for Export License Approval.
- Extensive knowledge of U.S. State Department Defense Trade Controls.
- Weekly/Daily Reports for Production Personnel and Management
Education
Keyport High School
Keyport, NJSkills
- Executive support
- Project management
- Scheduling coordination
- Calendar management
- Meeting planning
- Travel coordination
- Expense reporting
- Contract management
- Vendor management
- Corporate compliance
- Financial reporting
- Data analytics
- Client relationship management
- Communication skills
- Microsoft Office 365
- Excel
- Word
- Power Point
- Outlook
- Google Suite
- Google Docs
- Google Calendar
- Gmail
- Google Meet
- Google Drive
- Adobe Acrobat
- DocuSign
- CRM
- Trello
- Attention to detail
- Time management
- Strategic planning
- Problem solving
- Respectful leadership
- Staff management
- Team Player
- Confidentiality
- Office administration
- File management
- Document preparation
- Filing and data archiving
- Expense management
- Inventory management
- Quick learner
- Corporate events
- Problem resolving
- Office software proficiency
- Office software proficiency
Timeline
Executive/Personal Assistant to CEO/Founder
Restore First Health
01.2024 - 05.2026
Executive/Personal Assistant to President and Chairman of the Board
The Discovery Institute
01.2020 - 01.2024
Executive Assistant to CEO/Founder
The Mixx, NYC
01.2019 - 01.2020
Executive Assistant to Founder, Former Congressman Patrick J. Kennedy
The Kennedy Forum (non-profit)
01.2016 - 01.2019
Executive Assistant to President, Contract Administrator
Sonetronics, Inc.
01.1995 - 01.2016
Keyport High School