Overview
Work History
Education
Skills
Timeline
Other Experience

Jamie Flynn

Opensity Solutions
Philadelphia
11
years of professional experience

Work History

Lead Records Associate – Legal Matter Mobility

2 Months
Opensity Solutions | 03.2025 - 05.2025

Consultant for Client - Offit Kurman, Attorneys at Law

  • Lead coordination of governance processes for the maintenance, protection, retention, and disposition of records, ensuring compliance with legal and business requirements.
  • Streamlined record management processes to enhance document retrieval efficiency.
  • Drove implementation and adherence to firm policies, regulatory requirements, and industry best practices.
  • Coordinated data entry and validation to ensure accurate and up-to-date records.
  • Trained team members on best practices for maintaining confidential information security.
  • Developed and implemented filing systems that improved organization and accessibility of records.
  • Monitored compliance with regulatory requirements in record-keeping procedures.
  • Led initiatives to digitize physical records, reducing storage costs and improving accessibility.
  • Reviewed and updated policies related to data retention and archival processes for efficiency improvement.
  • Collaborated with cross-functional teams to identify areas for process enhancements in record management workflows.
  • Reduced storage costs by identifying opportunities for consolidation and disposing of obsolete records according to company guidelines.
  • Provided excellent customer service when responding to internal and external requests for information or record access.
  • Supported digital transformation initiatives by participating in the transition from paper-based to electronic recordkeeping systems.
  • Oversaw inventory control processes related to offsite storage facilities, maintaining accurate tracking logs until final disposition of archived materials.
  • Collaborated with team members on projects requiring extensive research and documentation, ensuring timely completion of tasks.
  • Maintained the accuracy of records by conducting regular audits and updating database entries accordingly.
  • Managed multiple competing priorities effectively, ensuring high-quality work while meeting deadlines consistently within a fast-paced environment.
  • Facilitated cross-functional collaboration by serving as a liaison between departments regarding records-related inquiries or issues.
  • Led workshops on effective record-keeping practices tailored towards specific departmental needs and industry regulations.
  • Implemented a user-friendly electronic document management system, resulting in reduced paper usage and faster access to information for staff members.
  • Improved records management by implementing an efficient filing system for easy access and retrieval.
  • Identified areas for improvement within existing workflows resulting in increased productivity through process streamlining.
  • Conducted thorough risk assessments of records storage locations, ensuring appropriate measures were taken to safeguard against damage or loss.
  • Assisted in the development of a comprehensive records retention schedule, aligning with legal requirements and organizational needs.
  • Streamlined records retrieval process, reducing wait times for clients and colleagues needing essential documents.
  • Developed customized reports using advanced database tools, providing valuable insights into departmental performance metrics.
  • Contributed to improved compliance by assisting in developing policies addressing privacy concerns related to records management.
  • Enhanced data security through strict adherence to company policies and best practices in handling sensitive information.
  • Created detailed user manuals for software applications used within the organization''s record-keeping processes, increasing staff proficiency levels.
  • Trained new employees on proper procedures for managing physical and electronic records, fostering efficiency and productivity within the team.
  • Assisted with typing, data entry, and answering incoming calls as required.
  • Provided excellent customer care by responding to inquiries and requests for information.
  • Maintained accuracy of records by verifying accuracy of data in records.
  • Updated records with new information.
  • Followed established policies and procedures to maintain compliance with regulations.
  • Followed confidentially regulations to maintain privacy.
  • Transferred inactive records to storage to free up space and preserve history.
  • Created and maintained electronic filing system for quick and easy retrieval of records.
  • Assisted with record management system implementation and maintenance to streamline operations.
  • Utilized document imaging software to index, store and retrieve records.
  • Generated reports from database systems to track records.
  • Sorted all paperwork and documents alphabetically and according to dates and significance.
  • Provided training to new records clerks to improve knowledge and skills.
  • Destroyed records in line with retention schedules to protect confidential information and comply with regulations.
  • Developed efficient filing system to retrieve records quickly.
  • Compiled, sorted and filed high volume of documents.
  • Maintained organized filing system to facilitate easy retrieval of documents.
  • Added and updated records with current materials.
  • Operated office equipment to scan and copy documents.
  • Oversaw and evaluated onboarding and offboarding of attorney and client matter data/file transfers, ensuring accuracy, security, and use of compliant platforms.
  • Partnered with third-party vendor to design and implement data migration strategies for transition to a new repository platform.
  • Created and printed labels for well-organized filing.
  • Retrieved file information and made copies for authorized users.
  • Archived and disposed of documents according to established policies.
  • Followed up with staff and customers by phone and email regarding missing or needed information and compiled retrieved information into files.
  • Cleaned up files regularly by removing outdated information for archival or disposal.
  • Classified documents according to specified guidelines.
  • Tracked file removals and coordinated on-time returns.
  • Identified and resolved filing discrepancies.
  • Followed security protocols to protect sensitive and proprietary information.
  • Created reports, correspondence and spreadsheets with Microsoft Office programs.
  • Classified files based on source, type or other details.
  • Improved physical and digital filing systems with enhancements to organizational strategies.
  • Processed payments, issued receipts and updates invoices to assist with financial recordkeeping.
  • Managed incoming and outgoing mail for [Type] team.
  • Processed correspondence, conducted post office pick-ups and distributed mail to appropriate parties.
  • Maintained strict data accuracy standards via multiple reviews of [Type] files for presentation to manager.
  • Led cross-functional teams to develop and implement mobility solutions for diverse client needs.
  • Analyzed client requirements to design customized mobility strategies improving user experience and operational efficiency.
  • Mentored junior consultants, enhancing their understanding of mobility technologies and best practices.
  • Collaborated with stakeholders to align mobility projects with organizational goals, ensuring timely delivery of solutions.
  • Evaluated emerging mobility trends and tools, advising clients on innovative approaches to enhance service offerings.
  • Developed comprehensive training programs for clients, facilitating smooth transitions to new mobility systems and processes.
  • Conducted regular assessments of implemented solutions, driving continuous improvement in service delivery and client satisfaction.
  • Established key performance indicators for project success, maintaining accountability throughout the lifecycle of mobility initiatives.
  • Improved client retention rates by consistently exceeding expectations in delivering exceptional service throughout the entire relocation process.
  • Maintained up-to-date knowledge of industry trends, ensuring the delivery of cutting-edge mobility solutions for clients.
  • Negotiated favorable contracts with service providers, reducing overall costs for clients without compromising quality.
  • Championed corporate social responsibility activities within the organization, fostering a positive reputation among clients and stakeholders.
  • Played an instrumental role in expanding the consultancy''s client base by participating in business development activities, ultimately contributing to the company''s overall growth.
  • Mentored junior consultants, sharing knowledge and expertise to foster professional growth within the team.
  • Delivered informative presentations on mobility trends and best practices at industry conferences and events.
  • Coordinated global tax and compensation planning efforts, minimizing financial risks associated with employee relocations.
  • Managed complex international assignments, coordinating all aspects of employee relocations to ensure smooth transitions.
  • Streamlined relocation processes for improved efficiency and cost-effectiveness in serving clients.
  • Conducted thorough assessments of client needs to determine the most appropriate mobility solutions for their specific situations.
  • Handled challenging issues related to cross-cultural integration by developing targeted training programs for relocated employees and their families.
  • Provided expert guidance on global immigration regulations, assisting clients in maintaining compliance during international relocations.
  • Enhanced client satisfaction by providing seamless mobility solutions tailored to individual needs.
  • Implemented innovative technologies that enhanced communication and streamlined project management processes among stakeholders involved in employee relocations.
  • Developed customized mobility policies that aligned with company objectives and industry best practices.
  • Established lasting partnerships with vendors, ensuring high-quality services for relocation projects.
  • Resolved potential conflicts between relocating employees and host communities by initiating proactive cultural awareness programs.
  • Spearheaded initiatives aimed at improving internal processes that led to increased operational efficiencies within the consultancy firm.
  • Collaborated with HR departments to develop effective strategies for attracting and retaining top talent through comprehensive mobility programs.
  • Evaluated current processes to develop improvement plans.
  • Gathered, documented, and modeled data to assess business trends.
  • Produced detailed and relevant reports for use in making business decisions.
  • Compiled research data and gave professional presentations highlighting finds and recommended optimizations.
  • Reviewed internal systems and organized training plans to address areas in need of improvement.
  • Evaluated diverse organizational systems to identify workflow, communication, and resource utilization issues.
  • Conducted thorough reviews of operations to devise and deploy improvement strategies.
  • Restructured procedures through coordination with compliance director to create and execute projects.
  • Leveraged on-site observation and personal interviews to identify team and individual strengths.
  • Recommended [Type] operational improvements based on tracking and analysis of [Type] data.

Executive - Information Governance & Digitization

6 Months
Macquarie Asset Management | 05.2024 - 11.2024
  • Managed daily user inquiries both in-office and remotely, ensuring prompt and effective support.
  • Oversaw various records and data platforms, supporting accuracy and compliance with corporate document retention policies.
  • Created, classified, and maintained hard copy files in RecFind to facilitate efficient information retrieval.
  • Aided offsite staff with platform-related issues, including iManage, SharePoint, and bulk file transfer systems, providing solutions and training as needed.
  • Contributed to special projects, enhancing operational efficiency, and supporting organizational goals.

Specialist – Information Management & Records Management

6 Months
Information First | 11.2023 - 05.2024

Contract with CH2M Hill BWXT West Valley, LLC and Department of Energy

  • 2M Reviewed official records across all business units, analyzed current practices, and delivered requirements for digitizing records per NARA mandates.
  • Developed and implemented strategies to enhance information management processes.
  • Led cross-functional teams to improve project outcomes and ensure adherence to timelines.
  • Streamlined data collection and analysis methods, increasing efficiency of reporting systems.
  • Mentored junior staff on best practices in information handling and project execution.
  • Conducted training sessions on new tools and technologies for improved operational effectiveness.
  • Analyzed complex data sets to drive informed decision-making across departments.
  • Collaborated with stakeholders to define project scopes and deliverables effectively.
  • Evaluated existing workflows, identifying areas for improvement and implementing necessary changes.
  • Followed all company policies and procedures to deliver quality work.
  • Improved customer satisfaction rates through proactive problem-solving and efficient complaint resolution.
  • Collaborated with cross-functional teams to achieve project goals on time and within budget.
  • Implemented new training programs for staff, leading to higher employee retention rates and better overall performance.
  • Championed the adoption of new software tools that streamlined workflows across multiple departments.
  • Negotiated with suppliers to reduce material costs, improving profit margins.
  • Designed employee recognition program that improved morale and reduced turnover.
  • Improved team collaboration by initiating regular strategy meetings.
  • Implemented customer feedback system to inform product development.
  • Conducted comprehensive competitor analysis to inform strategic decisions.
  • Led cross-functional team to launch new product, exceeding initial sales forecasts.
  • Streamlined project delivery processes, reducing completion times significantly.
  • Developed training materials to enhance staff proficiency and productivity.
  • Conducted in-depth market research for identifying new business opportunities.
  • Increased efficiency by automating routine tasks with software solutions.
  • Initiated sustainability program, reducing company's environmental impact.
  • Enhanced customer satisfaction with timely and accurate issue resolution.
  • Facilitated workshops for professional development of junior staff members.
  • Analyzed sales data to identify trends and adjust marketing strategies accordingly.
  • Optimized inventory management, minimizing waste and reducing costs.
  • Boosted company's online presence by developing comprehensive digital marketing strategy.
  • Assisted in developing strategic plan that aligned with long-term company goals.
  • Restructured customer service process, ensuring quicker response times.
  • Coordinated with IT department to upgrade cybersecurity measures, safeguarding company data.
  • Led quality assurance efforts, maintaining high standards for all products and services.
  • Optimized customer experience by delivering superior services and effectively troubleshooting issues.
  • Gathered, organized and input information into digital database.
  • Collected, arranged, and input information into database system.
  • Evaluated customer needs and feedback to drive product and service improvements.
  • Generated reports detailing findings and recommendations.
  • Helped meet changing demands by recommending improvements to business systems or procedures.
  • Maintained database systems to track and analyze operational data.
  • Conducted regular reviews of operations and identified areas for improvement.
  • Maintained overall safe work environment with employee training programs and enforcement of safety procedures.
  • Developed effective improvement plans in alignment with goals and specifications.
  • Created and managed project plans, timelines and budgets.
  • Devised and implemented processes and procedures to streamline operations.
  • Educated staff on organizational mission and goals to help employees achieve success.
  • Conducted a comprehensive analysis of existing record management practices.
  • Assessed technological alternatives for converting hard copy records to digital formats.
  • Developed strategies for digitizing outdated media types, including Microfilm, Large-scale engineering schematics, Photographs, Videotapes.
  • Evaluated staff performance and provided coaching to address inefficiencies.
  • Frequently inspected production area to verify proper equipment operation.
  • Cultivated positive relationships with vendors to deliver timely and cost-effective supply of services and materials.
  • Provided reporting for forecast analysis and ad-hoc reporting in support of decision-making.
  • Supported creation of detailed, technical financial models to value potential acquisition targets.
  • Observed packing operations to verify conformance to specifications.
  • Developed and implemented efficient records management processes to enhance data retrieval and compliance.
  • Evaluated existing records systems, identifying areas for improvement to streamline operations.
  • Led training sessions for staff on best practices in records management and regulatory requirements.
  • Collaborated with cross-functional teams to ensure accurate documentation and retention policies were upheld.
  • Conducted audits of records management practices, ensuring alignment with industry standards and regulations.
  • Designed user-friendly templates and guidelines to standardize record-keeping procedures across departments.
  • Advised clients on strategic planning for records retention schedules and digital transformation initiatives.
  • Monitored changes in legislation impacting records management, adjusting policies accordingly to maintain compliance.
  • Collaborated with cross-functional teams to create cohesive records management strategies across departments.
  • Implemented robust data protection measures, safeguarding sensitive information from unauthorized access or loss.
  • Enhanced compliance with industry regulations by conducting regular audits of records management practices.
  • Ensured the highest levels of customer satisfaction by addressing concerns promptly and demonstrating a commitment to continuous improvement in records management practices.
  • Coordinated the timely destruction of obsolete records according to established retention schedules and regulatory guidelines, maintaining a clutter-free environment for efficient operations.
  • Streamlined workflow processes by automating time-consuming manual tasks related to records maintenance and updating.
  • Assisted clients in transitioning from paper-based to electronic record-keeping systems for increased accessibility and security.
  • Established guidelines for consistent metadata tagging, enabling more effective search capabilities within electronic databases.
  • Evaluated existing records management processes, recommending improvements to enhance efficiency and accuracy.
  • Actively participated in professional organizations focused on advancements in records management technology and methodology, staying current on industry trends and innovations.
  • Developed and maintained comprehensive documentation of records management policies and procedures, ensuring consistency across all client engagements.
  • Designed customized filing systems tailored to client needs, facilitating easier navigation and access to essential documents.
  • Reduced operational costs through the optimization of storage solutions and elimination of redundant record-keeping practices.
  • Led workshops and seminars on best practices in records management, educating professionals in various industries on effective document control techniques.
  • Fostered strong relationships with stakeholders at all levels of client organizations through clear communication and timely delivery of project milestones.
  • Improved records management efficiency by implementing digital archiving systems and processes.
  • Developed comprehensive records retention schedules for streamlined document storage and retrieval.
  • Conducted thorough risk assessments for potential vulnerabilities in records management infrastructure, addressing any identified issues promptly.
  • Trained staff on proper record handling procedures, ensuring adherence to company policies and legal requirements.
  • Provided ongoing support for clients during system updates or troubleshooting efforts, ensuring minimal disruption to daily operations.
  • Managed file archival and information retrievals.
  • Transmitted documents, organized revisions and tracked changes.
  • Provided assistance with inbound and outbound document processes, document sorting, logging, and work order creation.
  • Managed regulatory requirements and audit support needs by completing and submitting accurate paperwork.
  • Prepared documents for projects in accordance with project manager, team, or client specifications.
  • Identified areas of weakness and recommended or implemented process improvements.
  • Maintained organized and efficient document flows by using excellent planning and multitasking skills.
  • Worked with internal team members to remedy issues with preemptive solutions.
  • Converted documents from one application to another.
  • Compared incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies.
  • Manipulated and converted documents to meet needs of individual personnel or projects.
  • Collaborated across departments and levels of management to gain consensus on procedural documentation.
  • Promoted efficient document processing by maintaining orderly and clean control room.
  • Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
  • Reviewed document management protocols and user activities against internal records policies and document management standards.
  • Created and maintained user accounts and properly routed documents for approval and training.
  • Established, improved and reinforced document management systems to handle current and expected requirements.
  • Worked with internal staff to process documents and sent for closing.
  • Strengthened system efficiency by identifying lagging operational processes and implementing optimal solutions.
  • Carried out in-depth needs assessments to determine document management requirements at department and individual user levels.
  • Assisted with document troubleshooting and recovery of corrupt documents and files.
  • Utilized [Software] to scan and clean up project documents.
  • Contributed to design and implementation of overall corporate documentation standards, numbering conventions and templates.
  • Maintained legally compliant, highly secure and user-friendly content to facilitate smooth use by internal and external stakeholders.
  • Oversaw creation, routing and data input of bills of materials, ECOs, ECRs and ISO documents.
  • Assisted in continuous improvement activities while developing and maintaining resulting documents.
  • Remained informed on current regulations, especially concerning research industry and document creation.
  • Uploaded company procedures and policies to EDMS, routing for approval and training.
  • Developed and edited template contracts with changes in company's service lines or new developments.
  • Managed training courses, setup and maintenance for document control systems.
  • Assessed impact of emerging technology and system upgrades on workflow.
  • Supported end-user access requirements by establishing compliant systems and effective access policies.
  • Gathered, reviewed and input [Area of expertise] reports each day using [Type] software.

Specialist – Information & Records Management

1 Year 3 Months
Soft Inc | 12.2021 - 03.2023

Contract with Federal Reserve Bank of New York

  • Reviewed and analyzed unstructured data across all business units to assess current practices.
  • Collaborated with key stakeholders to deliver recommendations aligned with official Bank Records Retention Standards.
  • Compiled comprehensive project requirements and documentation, securing project closure approval from senior management.

Specialist – Information & Records Management

3 Months
DOCUXCEL Corrigan-Manning Capital | 09.2021 - 12.2021

Contract with Johnson & Johnson

  • Reviewed and restored stakeholders’ requirements in compliance with local regulatory standards for books and records, successfully reinstating lost data within Dynamics 365 and SharePoint.

Specialist – Information & Records Management

3 Months
Arrayo | 06.2021 - 09.2021

Contract with Scotiabank, New York

  • Reviewed existing Records & Information Management requirements, coordinated analysis of all rules, regulations, and laws applicable to the enterprise-wide Records & Information Management enterprise policy and delivered updated recommended requirements to Records and Information Management Senior Management.
  • Managed customer inquiries to ensure timely and accurate resolutions.
  • Analyzed financial data to identify trends and recommend actionable insights.
  • Developed training materials to enhance team knowledge and performance.
  • Collaborated with cross-functional teams to streamline operational processes.
  • Implemented risk assessment protocols to improve compliance and security measures.
  • Optimized reporting procedures to increase efficiency in data management.
  • Mentored junior staff, fostering skill development and professional growth.
  • Led project initiatives aimed at enhancing client satisfaction and retention strategies.
  • Followed all company policies and procedures to deliver quality work.
  • Improved customer satisfaction rates through proactive problem-solving and efficient complaint resolution.
  • Collaborated with cross-functional teams to achieve project goals on time and within budget.
  • Implemented new training programs for staff, leading to higher employee retention rates and better overall performance.
  • Championed the adoption of new software tools that streamlined workflows across multiple departments.
  • Negotiated with suppliers to reduce material costs, improving profit margins.
  • Designed employee recognition program that improved morale and reduced turnover.
  • Improved team collaboration by initiating regular strategy meetings.
  • Implemented customer feedback system to inform product development.
  • Conducted comprehensive competitor analysis to inform strategic decisions.
  • Led cross-functional team to launch new product, exceeding initial sales forecasts.
  • Streamlined project delivery processes, reducing completion times significantly.
  • Developed training materials to enhance staff proficiency and productivity.
  • Conducted in-depth market research for identifying new business opportunities.
  • Increased efficiency by automating routine tasks with software solutions.
  • Initiated sustainability program, reducing company's environmental impact.
  • Enhanced customer satisfaction with timely and accurate issue resolution.
  • Facilitated workshops for professional development of junior staff members.
  • Optimized inventory management, minimizing waste and reducing costs.
  • Boosted company's online presence by developing comprehensive digital marketing strategy.
  • Assisted in developing strategic plan that aligned with long-term company goals.
  • Restructured customer service process, ensuring quicker response times.
  • Coordinated with IT department to upgrade cybersecurity measures, safeguarding company data.
  • Led quality assurance efforts, maintaining high standards for all products and services.
  • Optimized customer experience by delivering superior services and effectively troubleshooting issues.
  • Gathered, organized and input information into digital database.
  • Collected, arranged, and input information into database system.
  • Evaluated customer needs and feedback to drive product and service improvements.
  • Generated reports detailing findings and recommendations.
  • Helped meet changing demands by recommending improvements to business systems or procedures.
  • Maintained database systems to track and analyze operational data.
  • Conducted regular reviews of operations and identified areas for improvement.
  • Maintained overall safe work environment with employee training programs and enforcement of safety procedures.
  • Developed effective improvement plans in alignment with goals and specifications.
  • Created and managed project plans, timelines and budgets.
  • Devised and implemented processes and procedures to streamline operations.
  • Educated staff on organizational mission and goals to help employees achieve success.
  • Evaluated staff performance and provided coaching to address inefficiencies.
  • Frequently inspected production area to verify proper equipment operation.
  • Cultivated positive relationships with vendors to deliver timely and cost-effective supply of services and materials.
  • Provided reporting for forecast analysis and ad-hoc reporting in support of decision-making.
  • Supported creation of detailed, technical financial models to value potential acquisition targets.
  • Observed packing operations to verify conformance to specifications.

Specialist – Information & Records Management

6 Months
Mondo, An Addison Group Company | 12.2020 - 06.2021

Contract with Bank Leumi, USA

  • Conducted an enterprise-wide review of existing requirements and recommendations were compiled for various stakeholders, including Compliance, Legal, and Senior Leadership.
  • Recommendations created a strategic shift towards standardizing or replacing the individualized policies of various business lines with a more cohesive, unified policy framework.
  • Developed and implemented process improvements to enhance operational efficiency.
  • Led cross-functional teams to drive project initiatives and optimize workflows.
  • Analyzed data trends to inform strategic decision-making and resource allocation.
  • Mentored junior staff, fostering skill development and knowledge sharing within the team.
  • Streamlined reporting processes, ensuring accuracy and timely delivery of information.
  • Collaborated with stakeholders to define project requirements and deliverables effectively.
  • Coordinated training sessions to enhance team capabilities and improve service quality.
  • Managed vendor relationships, negotiating contracts to secure optimal terms for services provided.
  • Analyzed sales data to identify trends and adjust marketing strategies accordingly.
  • Followed all company policies and procedures to deliver quality work.
  • Improved customer satisfaction rates through proactive problem-solving and efficient complaint resolution.
  • Collaborated with cross-functional teams to achieve project goals on time and within budget.
  • Implemented new training programs for staff, leading to higher employee retention rates and better overall performance.
  • Championed the adoption of new software tools that streamlined workflows across multiple departments.
  • Negotiated with suppliers to reduce material costs, improving profit margins.
  • Designed employee recognition program that improved morale and reduced turnover.
  • Improved team collaboration by initiating regular strategy meetings.
  • Implemented customer feedback system to inform product development.
  • Conducted comprehensive competitor analysis to inform strategic decisions.
  • Led cross-functional team to launch new product, exceeding initial sales forecasts.
  • Streamlined project delivery processes, reducing completion times significantly.
  • Developed training materials to enhance staff proficiency and productivity.
  • Conducted in-depth market research for identifying new business opportunities.
  • Increased efficiency by automating routine tasks with software solutions.
  • Initiated sustainability program, reducing company's environmental impact.
  • Enhanced customer satisfaction with timely and accurate issue resolution.
  • Facilitated workshops for professional development of junior staff members.
  • Optimized inventory management, minimizing waste and reducing costs.
  • Boosted company's online presence by developing comprehensive digital marketing strategy.
  • Assisted in developing strategic plan that aligned with long-term company goals.
  • Restructured customer service process, ensuring quicker response times.
  • Coordinated with IT department to upgrade cybersecurity measures, safeguarding company data.
  • Led quality assurance efforts, maintaining high standards for all products and services.
  • Optimized customer experience by delivering superior services and effectively troubleshooting issues.
  • Gathered, organized and input information into digital database.
  • Collected, arranged, and input information into database system.
  • Evaluated customer needs and feedback to drive product and service improvements.
  • Generated reports detailing findings and recommendations.
  • Helped meet changing demands by recommending improvements to business systems or procedures.
  • Maintained database systems to track and analyze operational data.
  • Conducted regular reviews of operations and identified areas for improvement.
  • Maintained overall safe work environment with employee training programs and enforcement of safety procedures.
  • Developed effective improvement plans in alignment with goals and specifications.
  • Created and managed project plans, timelines and budgets.
  • Devised and implemented processes and procedures to streamline operations.
  • Educated staff on organizational mission and goals to help employees achieve success.
  • Evaluated staff performance and provided coaching to address inefficiencies.
  • Frequently inspected production area to verify proper equipment operation.
  • Cultivated positive relationships with vendors to deliver timely and cost-effective supply of services and materials.
  • Provided reporting for forecast analysis and ad-hoc reporting in support of decision-making.
  • Supported creation of detailed, technical financial models to value potential acquisition targets.
  • Observed packing operations to verify conformance to specifications.

Legal Documentation Management Specialist

2 Years 7 Months
Quadrangle Consulting, LLC | 05.2018 - 12.2020
  • Served as Client Coordination and Liaison served as the primary point of contact between hedge fund clients and internal teams.
  • Coordinated internal staff and client project management prepared, managed, and delivered various reports while tracking project milestones, timelines, and client deliverables to ensure prompt completion.
  • Managed legal documentation and database management in multiple databases (e.g., proprietary technology platform, SharePoint) ensuring sensitive documents were safely stored, updated, and accessible.
  • Assisted clients in adhering to regulatory protocols and compliance requirements, ensured onboarding processes for clients with various investment banks are compliant with regulations.
  • Administered training for internal and external users, plus provided ongoing support on the proprietary platform.

Lead Analyst – Information & Records Management, Compliance (Contract)

6 Months
Credit Suisse Securities (USA) LLC | 09.2017 - 03.2018
  • Led a team of 5 junior analysts in testing data integrity for unstructured digital records.
  • Implemented a consistent quality assurance process, ensuring the accuracy and completeness of all deliverables.
  • Delivered weekly evaluated team performance, workstreams, and timelines, identifying areas for improved efficiency.
  • Analyzed and presented key performance indicators (KPIs) to senior management, driving data-driven decision-making.

Senior Business Associate – Information Management

2 Years 3 Months
Macquarie Capital Markets | 06.2014 - 09.2016
  • Senior member of the team, supporting users across the banks’ Capital Markets in North America.
  • Led onboarding process for employees on platforms managed by the Information Management Team.
  • Guided and trained key business stakeholders in governance & complaint best practices with policy and procedures on platforms such as iManage, Salesforce, SharePoint.
  • Maintained hard copy files and registration in RecFind platform per corporate document retention policies.

Education

M.L.I.S., Library & Information Science

Palmer School of Information & Library Science | 01-2016

B.A., History

Montclair State University | NJ | 01-2008

Skills

Microsoft Office Suite (SharePoint & Dynamics 365)
G-Suite
Adobe
iManage Knowledge Platform
RecFind
NetDocs
iCompli (LegalRM)
Exterro Records & Project Management Suite
Envisionware
SirsiDynix

Timeline

Lead Records Associate – Legal Matter Mobility

Opensity Solutions
03.2025 - 05.2025Read More

Executive - Information Governance & Digitization

Macquarie Asset Management
05.2024 - 11.2024Read More

Specialist – Information Management & Records Management

Information First
11.2023 - 05.2024Read More

Specialist – Information & Records Management

Soft Inc
12.2021 - 03.2023Read More

Specialist – Information & Records Management

DOCUXCEL Corrigan-Manning Capital
09.2021 - 12.2021Read More

Specialist – Information & Records Management

Arrayo
06.2021 - 09.2021Read More

Specialist – Information & Records Management

Mondo, An Addison Group Company
12.2020 - 06.2021Read More

Legal Documentation Management Specialist

Quadrangle Consulting, LLC
05.2018 - 12.2020Read More

Lead Analyst – Information & Records Management, Compliance (Contract)

Credit Suisse Securities (USA) LLC
09.2017 - 03.2018Read More

Senior Business Associate – Information Management

Macquarie Capital Markets
06.2014 - 09.2016Read More

Montclair State University

B.A., History
Read More

Palmer School of Information & Library Science

M.L.I.S., Library & Information Science
Read More

Other Experience

  • Westfield Memorial Library - Adult Services Reference Librarian (March 2023 – May 2025)
  • The College Board – Special Projects Associate (December 2016 to September 2017)
  • RBC Capital Markets – Senior Administrative Assistant (May 2013 to June 2014)
  • Clifton Public Library – Senior Library Assistant (September 2006 to May 2013)
  • Montclair Public Library – Adult Services & Local History Librarian (September 2006 to May 2013)
  • Oracle Corporation – Customer Service Associate (January 2009 to December 2010)
Jamie Flynn