Janie Martinez
Houston,TX
Overview
12
12
years of professional experience
Work History
Document Control Specialist
JTAM Engineering, LLC
01.2022 - 05.2026
- Collect & register all technical documents such as drawings and upload into company system
- Receive and process RFI’s from employees or clients via tracking logs
- Assist Project Manager’s develop and maintain documents such as meeting minutes, drawings, and specifications
- Support AP/AR functions
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
- Assist with contract management and time sheet management
- Support the editing of documents and reports
- Review incoming and outgoing invoices
- Managed end-to-end billing cycle for multiple clients, ensuring prompt delivery of invoices
Administrative Assistant
JTAM Engineering, LLC
01.2019 - 01.2022
- Facilitate the welcoming of visitors and guests to the office
- Assist HR Manager with staff recruiting by posting job requisitions, monitoring applicant flow, reviewing, and screening resumes/applications, etc.
- Process all incoming and outgoing mail
- Plan and coordinate office activities to include staff meetings, client meetings and company events
- Processes employment applications and assists in other pre-employment activities
- Receive and maintain office supplies
- Assist other employees or departments by gathering, checking, and preparing documents; maintain accounts; set-up appointments; assemble packages
- Plan travel accommodations and reimbursement of expenses
- Maintain calendar for Vacation and PTO requests for employees
Transaction Specialist
JP Morgan Chase- International Collections
04.2017 - 10.2017
- Opening and Sorting of mail
- Domestic Dealer and Oil and Gas Quality Review
- Domestic Dealer and Oil and Gas Distribution
- Domestic Dealer and Oil and Gas Payment Print and Distribution
- International Cash Letter Scan
- International Collection Scan
- International Cash Letter Quality Review
- International Collection Quality Review
- International and Domestic Returns
- Courier Shipping
- Analyze documents in a fast-paced environment with accuracy
- Adhering to quality and quantity objectives for all item types
- Setup/disposition large volumes of complex document types for int'l and domestic items
- Operate Flatbed Scanners, Check Scanners
Receptionist
JP Morgan Chase- International Services
05.2014 - 04.2017
- Order and distribute office supplies
- Direct guests and routed deliveries and courier services
- Manage office supplies, organization, and upkeep
- Answer and manage incoming and outgoing calls while recording accurate messages.
- Open and properly distributed incoming mail
- Maintain a clean reception area, including lounge and associated areas
- Helped distribute employee notices and mail around the office
- Deliver outstanding customer service
- Greet numerous visitors, including vendors and interview candidates
- Arrange for the repair and maintenance of office and work equipment
- Maintain up to date knowledge of bank policies regarding account changes and policies
- Produce monthly reports using advanced Excel spreadsheet functions
- Promptly respond to inquiries from staff and clients via telephone, email, or fax
Education
High School Diploma -
Cy-Springs H.S
01-2007
Skills
- Knowledge of Microsoft Office applications
- Administrative Support
- Document Conversion
- Filing and Data Archiving
- Spreadsheet Management
- Document Control
- Accounts Payable & Receivable
- Calendar Management
Timeline
Document Control Specialist
JTAM Engineering, LLC
01.2022 - 05.2026
Administrative Assistant
JTAM Engineering, LLC
01.2019 - 01.2022
Transaction Specialist
JP Morgan Chase- International Collections
04.2017 - 10.2017
Receptionist
JP Morgan Chase- International Services
05.2014 - 04.2017
High School Diploma -
Cy-Springs H.S