Jennifer Machemer
Mechanicsburg
Summary
Dynamic and detail-oriented professional with a strong background in document and database management, consistently excelling in fast-paced environments while effectively managing time. Dependable worker with comprehensive knowledge in customer service, data entry, and records management. Highly organized and self-motivated, complemented by exceptional communication and interpersonal skills that foster collaboration and enhance team dynamics. Committed to delivering high-quality results and driving operational excellence, ensuring consistent achievement of organizational goals.
Overview
15
15
years of professional experience
Work History
Principal’s Secretary
Cumberland Valley High School
08.2024 - Current
- Complete all high school maintenance requests in Incident IQ
- Approve high school internal and external facilities requests
- Maintain high school website, making updates as requested by the principals.
- Work with Associate Principal, District Office and Nurses in keeping up to date COVID statistics for the high school
- Approval of field trips in TripFinder; entering field trips and rosters into Skyward
- Assist Attendance secretaries with student late arrivals, early dismissals, attendance/doctor's notes, and nurse dismissals
- Assist with high school student obligations, entering fines in Skyward, checking in items in Destiny
- Manage all Homecoming/Prom ticket purchases, which includes verifying all Random Drug Testing tiles have been completed in Skyward
- Managed communication between teachers, administrators, students, parents and outside agencies.
- Developed organizational systems for filing and retrieving documents quickly and efficiently.
- Utilized excellent interpersonal skills to develop positive relationships with students, staff, parents and community members.
Sales Associate
Bleacher Bums
09.2020 - Current
- Greet customers and helped with selecting merchandise, finding accessories, and completing purchases.
- Manage returns, exchanges, and refunds in accordance with store policy.
- Operate cash register and POS to handle purchases, refunds, and exchanges for customers.
- Prepare daily deposits, reconcile cash drawer reports.
Facilities Construction Secretary
Cumberland Valley School District
01.2023 - 08.2024
- Provide administrative support to the construction team, including scheduling meetings.
- Collect and record vendor and contractor clearances.
- Maintain accurate and up-to-date records of construction projects, including purchase orders, invoices, contracts, and change orders.
- Organized complex filing systems to ensure efficient retrieval of documents.
- Organized school district building plans.
- Processed purchase orders related to construction project in accordance with budget guidelines.
- Assist in maintaining the Procore construction database for various construction projects.
Principal's Secretary
Cumberland Valley High School
08.2021 - 12.2022
- Ensure all visitors and substitutes are checked in through the SchoolGate Guardian database
- Answer incoming phone calls
- Enter Safe2Say submissions
- Work with Associate Principal, District Office and Nurses in keeping up to date COVID statistics for the high school
- Approval of field trips in TripFinder; entering field trips and rosters into Skyward
- Assist Attendance secretaries with student late arrivals, early dismissals, attendance/doctor's notes, and nurse dismissals
- Assist with high school student obligations, entering fines in Skyward, checking in items in Destiny
- Manage all Homecoming/Prom ticket purchases, which includes verifying all Random Drug Testing tiles have been completed in Skyward
- Complete all high school maintenance requests in School Dude
- Approve high school internal and external facilities requests
- Maintain high school website, making updates as requested by the principals.
- Managed communication between teachers, administrators, students, parents and outside agencies.
- Developed organizational systems for filing and retrieving documents quickly and efficiently.
- Utilized excellent interpersonal skills to develop positive relationships with students, staff, parents and community members.
Provider Enrollment Specialist
NGS/Anthem
02.2021 - 07.2021
- Validates the accuracy of data submitted utilizing various electronic databases
- Ensures accurate data entry in PECOS, CMS' national database for all certified Medicare providers and suppliers
- Processes initial, revalidation and change of information applications according to the IOM, including ensuring that the electronic funds transfers are active and current
- Updates and maintains database to show enrollment tracking, effective dates, provider numbers and correct provider demographics.
Patient Service Coordinator, PA/NJ Regional Trainer
Patient First
07.2011 - 04.2021
- Provide direct supervision, ongoing staff development and continuing development for 10 employees
- Provide Regional support for PA/NJ by providing workflow improvements, detail-oriented process changes, and increase focus on patient satisfaction
- PA/NJ Regional PSC Trainer/Mentor
- Complete daily deposits/settling cash discrepancies when applicable
- Prepare Team Agenda Items for Team meetings
- Provide quality support for management and employees
- Complete monthly employee schedules
- Complete center payroll
- Assist on special projects for corporate office
- Register patients, efficiently and accurately
- Collecting payment for a patient's visit, bill, supplies
- Educating the patients on the billing policies, insurable and non-insurable charges.
Administrative Assistant to Principal
Shepherdstown Elementary School
11.2010 - 09.2013
- Provided exceptional customer service to all administration, teachers, support staff, parents, and students
- Maintained positive and cooperative working relationships with staff and students
- Organized systems and reports for daily attendance
- Prepared yearly calendar for school year
- Ordered school supplies for all staff members
- Maintained and balanced all accounting for school
- Maintained school website
- Assisted in the organizing of school fundraisers.
Education
Diploma -
Northern High School
Skills
- Adaptability
- Time Management
- Interpersonal Skills
- Purchase Order Management
- Change Order Management
- Maintaining Confidentiality
- Document Management
- Meeting Coordination
- Organizational Skills
- Attention to Detail
- Data entry
- Administrative support
- Document management
Timeline
Principal’s Secretary
Cumberland Valley High School
08.2024 - Current
Facilities Construction Secretary
Cumberland Valley School District
01.2023 - 08.2024
Principal's Secretary
Cumberland Valley High School
08.2021 - 12.2022
Provider Enrollment Specialist
NGS/Anthem
02.2021 - 07.2021
Sales Associate
Bleacher Bums
09.2020 - Current
Patient Service Coordinator, PA/NJ Regional Trainer
Patient First
07.2011 - 04.2021
Administrative Assistant to Principal
Shepherdstown Elementary School
11.2010 - 09.2013
Diploma -
Northern High School