Summary
Overview
Work History
Skills
Timeline
Generic

Jessica Geiger

Exton,PA

Summary

Results-driven event professional prepared for impactful roles in event planning and coordination. Managed complex event logistics, client relationships, and vendor partnerships to deliver high-quality experiences. Emphasizes team collaboration and adaptability, ensuring successful outcomes in ever-changing scenarios.

Overview

10
10
years of professional experience

Work History

Events Manager

Medecision
06.2024 - Current
  • Plan and execute all internal company events including bi-weekly company webinars, virtual happy hours, and in-person meetings. This includes creating and running Zoom/Teams webinars, calendaring mic checks and employee invites as well as being the Zoom expert to enhance both speaker and attendee experience.
  • Execute events that are part of the company’s strategy, including but not limited to conferences, trade shows, networking events, dinners, roundtables, and conference sponsorships. This includes managing the project and its players, creating briefing books and holding prep calls as well as proper close out of events such as debrief calls and accountability attendee follow-up and ROI reporting.
  • Leads and manages quarterly event planning and next steps meetings with stakeholders.
  • Plan and manage all execution of logistics (e.g. facility selection, registration and communication, menu planning, giveaways, transportation arrangements, audio/visual equipment, overall timeline, planning committee project management and more) for organization meetings and special events.
  • Manage budgets and contract negotiations for events (including venue/hotel), vendors and partners, in close partnership with Medecision marketing leadership, finance, and legal.
  • Develop and execute event communications plan.
  • Maintain internal and external event infrastructure that helps streamline processes and makes each event more efficient.
  • Partner with the Sales team to implement additional events with their campaigns.
  • Gather and review post event feedback and analyses and determine actions to improve the success of future events.
  • Work closely with the full marketing and communications team under the direction of the leadership team on overall event planning and marketing to ensure strategic goals for each event are met.
  • Handle procurement for Medecision Marketing, ensuring cost-effective and timely acquisition of goods and services. This includes identifying needs, sourcing vendors, negotiating contracts, processing invoices, and managing inventory.

Executive Administrative Assistant

Medecision
08.2021 - 06.2024
  • Reporting directly to the CEO, EVP/CFO, CMO, VP of Human Resources and SVP of Marketing
  • Acted as the primary point of contact for organizing all Monthly/Quarterly Board of Directors Meetings, ensuring seamless coordination and execution of critical corporate gatherings.
  • Managed all domestic travel logistics and trip preparation for multiple leaders, ensuring efficient and stress-free travel experiences.
  • Ensured strict compliance with administrative operational policies and procedures, guaranteeing adherence to regulatory requirements.
  • Coordinated various administrative projects as assigned, demonstrating flexibility and adaptability in managing diverse tasks.
  • Successfully trained (3) Executive Administrative Assistants, enhancing their ability to support their senior executives, manage complex schedules and coordinate high-level projects.
  • Executed events aligned with the company's strategic objectives, including conferences, trade shows, networking events, dinners, roundtables, and conference sponsorships.
  • Managed all execution logistics, including facility selection, registrations, communications, menu planning, giveaways, transportation arrangements, and project management, ensuring flawless event execution.
  • Served as the primary liaison for marketing vendors, fostering strong relationships and ensuring smooth communication channels for project collaboration.
  • Maintained internal and external event infrastructure to streamline processes and enhance efficiency for each event.

Executive Assistant

Bender
11.2019 - 08.2021
  • Directly reported to the CEO & Executive Leadership Team, maintaining sensitive and complex calendars and facilitating executive projects and other confidential company initiatives.
  • Coordinated with other senior leaders to manage intricate schedules and ensure effective communication and collaboration.
  • Assisted in the creation and modification of presentations, spreadsheets, and various documents, demonstrating strong attention to detail and organizational skills.
  • Successfully planned and coordinated company events and teamwork activities, fostering a positive and collaborative work environment.
  • Managed all aspects of executive travel, including arranging appropriate travel logistics, visas, agendas, necessary contacts, and other pertinent information.
  • Provided sales support to the Medical Sales Team by actively pursuing new business leads through outbound calls, prospecting new accounts, and conducting thorough research.
  • Maintained Salesforce database with prospective client information, entering account details, and creating tasks to follow up on leads, contributing to sales pipeline growth.
  • Offered general support to site staff, including ordering supplies, providing ad-hoc meeting support, and ensuring a well-functioning work environment.
  • Demonstrated versatility as a "floater" within the HR department, assisting with resume reviews, conducting phone screenings, and scheduling initial virtual or on-site interviews for job applicants.
  • Served as the point of contact for coordinating and designing company production/leadership uniforms and other branded company merchandise.

Administrative Assistant

PNC
08.2015 - 11.2019
  • Provided executive support to the CEO, President, and COO in a one-on-one capacity, reporting directly to them.
  • Acted as a liaison between Business Unit Managers, Executive Management teams, and external stakeholders, coordinating executive outreach efforts and overseeing special projects.
  • Managed a diverse range of administrative tasks, including maintaining an active calendar, processing expense reports, drafting confidential correspondence, and coordinating complex domestic and international travel arrangements.
  • Orchestrated the CEO's schedule, ensuring adherence to commitments and acting as a gatekeeper to manage access to their time and office effectively.
  • Maintained office records, prepared presentations, and managed spreadsheets to support executive needs and enhance office efficiency.
  • Collaborated with the SVP of Operations on special projects and provided support to the department as needed.
  • Worked closely with the Marketing department to coordinate conferences, trade shows, and company quarterly meetings, ensuring seamless execution.
  • Planned events and department activities, securing venues, managing guest lists, and arranging catering services.
  • Contributed to the Executive Event Committee for the President's non-profit charity organization, MAGIC Charities.

Event Project Manager

Events By Ebony Edwards/LFG Events Worldwide
03.2015 - 03.2017
  • Actively participate in brainstorming sessions with the director to develop overarching event strategies and align them with organizational objectives.
  • Identify target audiences and analyze their needs to inform the development of tailored event experiences.
  • Set measurable goals for each event, taking into account key performance indicators (KPIs) and relevant metrics.
  • Regularly review and refine event strategies based on data-driven insights and feedback.

Skills

  • Team Leadership
  • Strategic Planning
  • Vendor and Contract Negotiations
  • Project Management
  • Customer Service
  • Logistics Coordination

Timeline

Events Manager

Medecision
06.2024 - Current

Executive Administrative Assistant

Medecision
08.2021 - 06.2024

Executive Assistant

Bender
11.2019 - 08.2021

Administrative Assistant

PNC
08.2015 - 11.2019

Event Project Manager

Events By Ebony Edwards/LFG Events Worldwide
03.2015 - 03.2017

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Jessica Geiger