Julia Chadwick
Pittsburgh
Summary
Dynamic administrative professional with a proven track record at Carnegie Mellon University, excelling in budget tracking and event planning. Adept at coordinating complex schedules and fostering effective communication. Skilled in Microsoft Excel and committed to enhancing operational efficiency while delivering exceptional support to faculty and staff.
Overview
10
10
years of professional experience
Work History
Administrative Assistant II
Carnegie Mellon University
Pittsburgh
08.2024 - Current
- Daily duties included managing schedule, travel, and finance needs for HCII department faculty members assigned.
- Coordinated office activities and maintained schedules for faculty and staff, enhancing workflow and organization.
- Managed correspondence and communications for department leaders, facilitating timely information exchange and decision-making.
- Assisted in budget tracking and expense reporting for departmental projects, ensuring financial accuracy and accountability.
- Provided support in event planning and execution for university functions.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Processed invoices for payment using accounting software applications.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
Administrative Assistant and Program Coordinator
CARNEGIE MELLON UNIVERSITY
Pittsburgh
03.2023 - Current
- Coordinated finance reconciliation, travel bookings, meeting arrangements, and email communications.
- Managed schedule, travel, and finance needs for assigned HCII department faculty members.
- This also includes program coordination for a 10 week long undergraduate summer HCII department research program.
- Scheduled group events, reconciled expenses, processed onboarding paperwork and payments, and served as primary point of contact for the program.
Logistics Account Executive
TOTAL QUALITY LOGISTICS
Pittsburgh
06.2022 - 10.2022
- Identified and secured transportation options including hazmat, tanker, and dry trailer.
- Anticipated client needs, negotiated prices, and maintained effective communication.
- Prospected potential businesses and closed deals to manage freight transportation.
Lien Clearance Associate
OLD REPUBLIC TITLE CO.
Pittsburgh
08.2021 - 03.2022
- Performed data entry and compiled documents for loan subordination, ensuring accuracy and compliance.
- Facilitated communication among lenders, interdepartmental teams, and borrowers to streamline refinance processes.
- This required formal communication and use of encrypted emails through Outlook.
- Trained on handling sensitive non-public information, including deeds, SSN, credit reports, and loan applications, to ensure confidentiality and security.
Intern
Upper Bay Museum
North East
03.2021 - 06.2021
- Enhanced audience engagement through social media campaigns during COVID-19.
- Updated museum social media sites with Facebook and Instagram posts while collaborating with owners on ideas and themes.
- Facilitated communication among staff by creating shared documents and email accounts, and a design account through Canva.
- Executed internship tasks remotely, adapting to virtual collaboration tools for effective collaboration during pandemic.
Rehab Technician
ATI PHYSICAL THERAPY
Newark
08.2019 - 03.2020
- Interacted with patients, scheduled appointments, assisted with exercises, and maintained cleanliness and functionality of equipment.
- Demonstrated flexibility and strong communication to coordinate patient care and equipment management while collaborating with multiple therapists.
- Assisted therapists in implementing rehabilitation programs for diverse patients.
- Prepared treatment areas and organized equipment for therapy sessions.
- Monitored patient progress and reported observations to healthcare professionals.
Phone Receptionist
WINGS OVER BURLINGTON
Burlington
07.2017 - 08.2018
- Answered phones, inputted orders online, arranged orders for customers, and maintained cleanliness of general space to support operational efficiency.
- Maintained speed and efficiency while ensuring attention to detail in all tasks.
- Greeted visitors and directed them to appropriate staff members.
- Managed incoming calls and routed them to proper departments.
- Maintained organized front desk area for efficient operations.
Intern
Perkins Geology Museum, University of Vermont
Burlington
03.2016 - 06.2016
- Created a proposal for a museum exhibit about minerals and their use in pigments, assisted the curator with museum maintenance, and attended geology department research seminars.
- Assisted in organizing educational exhibits for community engagement.
- Conducted research on local history for exhibit development.
- Collaborated with team members on event planning and execution.
Education
B.A. - Art History, Geology, Museum Studies
University of Delaware
Newark, DE05-2021
High School Diploma -
Essex High School
Essex, VT06-2017
Skills
- Citrix/Vinca
- Oracle
- Microsoft Excel
- MS Teams
- Outlook
- Word
- Zoom
- Skype
- Google Hangouts
- Slack
- Jabber
- Budget tracking
- Travel coordination
- Event planning
- Data entry
- Program coordination
- Account balancing reconciliation
- Scheduling
- Inventory supplies
Timeline
Administrative Assistant II
Carnegie Mellon University
08.2024 - Current
Administrative Assistant and Program Coordinator
CARNEGIE MELLON UNIVERSITY
03.2023 - Current
Logistics Account Executive
TOTAL QUALITY LOGISTICS
06.2022 - 10.2022
Lien Clearance Associate
OLD REPUBLIC TITLE CO.
08.2021 - 03.2022
Intern
Upper Bay Museum
03.2021 - 06.2021
Rehab Technician
ATI PHYSICAL THERAPY
08.2019 - 03.2020
Phone Receptionist
WINGS OVER BURLINGTON
07.2017 - 08.2018
Intern
Perkins Geology Museum, University of Vermont
03.2016 - 06.2016
B.A. - Art History, Geology, Museum Studies
University of Delaware
High School Diploma -
Essex High School