Kaity Gruenling
Conshohocken,PA
Overview
10
10
years of professional experience
Work History
Legal Administrative Assistant
Hamilton Lane
03.2022 - Current
- Managed legal team inbox and directed requests to appropriate attorneys and paralegals.
- Reviewed wide-ranging contracts and agreements and summarized terms for easy assessment.
- Prepared and drafted correspondence and legal forms to maintain smooth communications.
- Organized documents to manage paper and electronic filing systems of clients and funds.
- Developed and maintained positive relationships with clients and colleagues across multiple departments.
- Scheduled and coordinated meetings between legal teams and clients.
- Planned and organized internal and external events, meetings and conferences.
Legal Administrative Assistant
Fox Rothschild LLP
08.2020 - 03.2022
- Supported four attorneys in Environmental Department.
- Helped with intake of new clients and materials by setting up files and documenting important information.
- Prepared drafts of forms, letters and billing spreadsheets for attorney use.
- Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
- Completed document revisions, court document filings, client billing, and appeals of denied claims on client bills.
Floating Legal Administrative Assistant
Fox Rothschild LLP
03.2018 - 08.2020
- Completed overflow work and provided coverage for legal administrative assistants.
- Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
- Generated pleadings and other legal documents for review by attorneys and paralegals.
- Completed electronic filings, initiated billing statements and managed firm administrative matters.
- Demonstrated respect, friendliness and willingness to help wherever needed.
English as a Second Language Teacher
Seoul, South Korea
06.2015 - 02.2018
- Developed and taught ESL curriculum to improve students' conversational abilities.
- Developed activities and integrated technology to diversify instruction.
- Designed seasonal programs emphasizing vocabulary, pronunciation and reading comprehension.
Receptionist
Fox Rothschild LLP
08.2013 - 06.2015
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Directed incoming calls to internal personnel and departments, routing to best-qualified department.
- Scheduled and confirmed appointments and meetings for attorneys, paralegals, and legal staff.
- Provided clerical support to attorneys and staff by copying, faxing and filing documents.
- Managed multiple tasks and met time-sensitive deadlines.
Education
Bachelor of Arts - Advertising
Savannah College of Art And Design
Savannah, GASkills
- Microsoft Office
- Adobe Acrobat
- Legal Document Preparation
- Proofreading and Editing
- Transcription Software
- Appointment Scheduling
- Problem Solving
- Verbal and Written Communication
- Builds Rapport Easily
Timeline
Legal Administrative Assistant
Hamilton Lane
03.2022 - Current
Legal Administrative Assistant
Fox Rothschild LLP
08.2020 - 03.2022
Floating Legal Administrative Assistant
Fox Rothschild LLP
03.2018 - 08.2020
English as a Second Language Teacher
Seoul, South Korea
06.2015 - 02.2018
Receptionist
Fox Rothschild LLP
08.2013 - 06.2015
Bachelor of Arts - Advertising
Savannah College of Art And Design