Kimber-lee J. Moore
The Pennsylvania State University, Office of Internal Audit
Centre Hall
39
years of professional experience
Seeking an Administrative position where my strong organizational and communication skills are utilized to provide effective support to the office.
Work History
Administrative Support Coordinator
6 Years 7 Months- Coordinate travel arrangements, prepare itineraries, and submit travel expense in Concur
- Maintain calendars, schedule appointments and conference calls, organize meetings using Doodle Poll and set up Zoom or Team Meetings
- Order webinar seminars/training using PCard
- Pay yearly membership invoices in SIMBA and on PCARD and process in Concur
- When we hire outside auditors, I set up invoice and process payment in SIMBA
- Sort, scan mail and distribute to appropriate auditor. Process outgoing mail.
- Prepare audit reports, download into SharePoint, send emails and link to appropriate people.
- Prepare six-month follow-up Audits and send to appropriate people
- Prepare quarterly audit Memos
- Prepare and send out quarterly Audit report
- Prepare Power Point Presentations.
- Inventory and order supplies on PSUBuy.
- Make car reservations through Fleet Reservations.
Administrative Assistant 2
7 Years- Coordinate travel arrangements, prepare itineraries, and submit travel expense on ERS.
- Maintain calendars, schedule appointments and conference calls, organize meetings using Doodle Poll.
- Organize breakfast/lunch meetings and order through Campus Catering.
- Order webinar seminars using PCard
- Pay monthly WestLaw Invoice with PCard.
- Sort, scan mail and distribute to appropriate attorney. Process outgoing mail.
- Type correspondence and documents.
- Prepare Power Point Presentations.
- Update library list and file list. Make files.
- Inventory and order supplies on EBuy
- Make car reservations through Fleet Reservations.
- Answer the telephone, greet visitors.
- Notarize Documents
Executive Assistant/Office Manager
16 Years 9 Months- Scheduled appointments and kept calendars for three representatives.
- Scheduled vendor luncheons for agency and kept agency calendar.
- Prepared file folders for new clients, recorded information on database.
- Prepared financial plans and updates for clients.
- Made travel arrangements for trips (air, hotel and car rentals).
- Ran insurance quotes and long-term care quotes
- Paid and recorded monthly expenses, credit card receipts and balanced NFS checkbook on Microsoft Money and Quicken for tax purposes.
- Created Power Point presentations and handouts for seminars
- Submitted material, correspondence, handouts, presentations and vendor invitations to compliance for tracking numbers.
- Ran insurance, disability and long term care illustrations. Also created American Funds hypothetical’s and principia’s on Workstation
- Notarized retirement documents
- Helped with tracking transfers, paperwork and scanning. Talked with fund companies if there was a problem with client transfers.
- Assisted clients on the telephone, in person and by email.
- Set up accounts on the internet through NFS, set up client’s user id and pins and emailed clients to clients. Assisted clients with internet questions and walked them through the steps to view their accounts on the internet.
- Prepared paperwork and processed all death claims (insurance and investments
- If there were any problems with the building, called property manager and to report problem and made sure they were taken care of.
Attendance Officer/Secretary to Assistant Principal
6 Years 3 Months- Kept attendance records, written and on computer, for entire high school, records of all new students, withdrawals, suspensions, students in Alternative School and Night School and Educational Trips. All records were audited.
- Typed all correspondence and teacher extra duty schedule for Assistant Principal, answered the telephone.
- Collected money and issued parking passed and kept record of parking passes and money collected.
- Helped with Awards Ceremony Program and Graduation activities.
- Helped record information on student transcripts.
- Was Class Advisor for Class of 1996 and 2004. Helped the classes schedule all fundraisers, collected and kept records of all money collected. Helped the classes raise over $25,000 for school activities.
Office Manager
2 Years 11 Months- Worked with four probation officers, scheduled all appointments, court dates, answered the telephone, greeted clients and police officers.
- Prepared files for new cases, typed Juvenile Petitions, correspondence and Subpoenas for court hearings.
- Kept records of all juveniles placed in detention center, group homes, new petitions filed and prepared monthly report for County Commissioners.
- Ordered office supplies
- Helped with yearly budget.
Education
High School Diploma - Business Curriculum
Graduated from Clearfield Area High School in 1986
Skills
Document management
Calendar management
Administrative procedures
Report preparation
File organization
Time management
Multitasking
Organizational skills
Attention to detail
Problem-solving abilities
Verbal communication
Teamwork and collaboration
Reliability
Timeline
Administrative Support Coordinator
The Pennsylvania State University, Office of Internal Audit
2020.03 - CurrentRead More
Administrative Assistant 2
The Pennsylvania State University, The Office of General Counsel
2013.03 - 2020.03Read More
Executive Assistant/Office Manager
Wienken & Associates, State College, PA
1996.01 - 2012.10Read More
Attendance Officer/Secretary to Assistant Principal
Bellefonte Area High School, Bellefonte, PA
1990.09 - 1996.12Read More
Office Manager
Clearfield County Juvenile Probation Office, Clearfield, PA
1987.09 - 1990.08Read More
Clearfield Area High School
High School Diploma from Business Curriculum
Read More