Luisa Ruggieri
Villanova University
Drexel Hill
Summary
Dynamic Sr. Administrative Assistant with a proven track record at Villanova University, excelling in executive support and project coordination. Expert in Microsoft Office and process optimization, I enhance operational efficiency through meticulous planning and strong organizational skills, ensuring seamless logistics for events and accurate financial management.
Work History
Sr. Administrative Assistant
- Coordinated executive calendars, meeting logistics, and room reservations for departments and campus stakeholders.
- Managed confidential correspondence, records, and document preparation with accuracy and discretion.
- Scheduled travel, reimbursements, and purchase requests while maintaining compliance with university procedures.
- Prepared agendas, minutes, and follow-up materials for committees, faculty, and administrative meetings.
- Tracked office workflows, prioritized competing requests, and resolved scheduling conflicts efficiently.
- Supported budget reconciliation, invoice processing, and expense reporting using university systems and Microsoft Office.
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
- Supported program operations by preparing and updating documents, reports and spreadsheets.
- Arranged business travel details for company employees per supervisor requirements.
- Facilitated successful events, including conferences and workshops, through meticulous planning, coordination, and execution of logistics.
- Increased accuracy of financial records with diligent tracking of expenses, budget management, and invoice processing.
- Coordinated office activities and public events.
- Maintained inventory of office supplies and placed orders.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed filing system, entered data and completed other clerical tasks.
- Volunteered to help with special projects of varying degrees of complexity.
Education
High School Diploma
Skills
Proficient in Microsoft office
Executive support experience
Project coordination expertise
Expert time management
High-level multitasking
Vendor relations management
Presentation development
Scheduling services
Process optimization
Strong organizational skills
Detail-oriented approach
Timeline
Sr. Administrative Assistant
Villanova University
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Harrison High School
High School Diploma
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