Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Madelyn Matias

Madelyn Matias

Lancaster

Summary

Dedicated payroll professional with over 15 years of experience, recognized for a results-driven approach and unwavering commitment to accuracy. Expertise includes processing garnishments, verifying data integrity, and managing special reimbursements such as mileage, while ensuring seamless payroll operations and compliance with regulations. Proficient in report writing, data entry, and file management, consistently enhancing operational efficiency and delivering exceptional service. Detail-oriented in handling a diverse range of accounts payable functions with precision and sound judgment, skilled in organizing and prioritizing tasks to meet tight deadlines and maintain strict financial controls.

Overview

8
8
years of professional experience

Work History

Sr. Payroll Assistant / AP Specialist

CAES by Honeywell
06.2022 - Current
  • Prepared accurate and timely weekly payroll files using payroll ERP system and ADP.
  • Completed thorough checks of time reporting for accuracy and compliance with policy.
  • Prepared accounting journal entries as needed.
  • Prepared monthly general ledger reconciliations of payroll related accounts ensuring timely resolution to reconciling items.
  • Ensured new hire set up is performed timely and accurately.
  • The contact person for questions relating to time recording.
  • Work with employees to answer any questions and resolve any conflicts or discrepancies.
  • Use Excel and Word (MS Office) to prepare reports for management as required.
  • Full cycle accounts payable functions- Invoice/voucher entry; payment processing; maintaining schedules, accurate vendor account
  • Tracking outgoing payments
  • Monitoring company expenditures (including payroll)
  • Maintaining records
  • Verifying expense reports
  • Organized AP documentation and support records/files
  • Assist in monthly closings.
  • Assist in the annual external audit of the company's accounts and payroll.
  • Processing of payments and financial transactions to suppliers and obtaining goods and services from suppliers promptly
  • Liaising with finance officers and suppliers concerning stock management, financial records and accounts
  • Verifying expense reports and querying invoice items from internal and external business finance officers
  • Verifying and reconciling invoices

Administrative Assistant to President and Chief of Staff

Millersville University
02.2018 - 06.2022
  • Provide administrative and clerical support for the President and Chief of Staff
  • Working within pre-established guidelines, plan, organize, and oversee preparation of all materials and details for events hosted by the President either at the President’s residence or elsewhere on campus.
  • Work within established guidelines to organize and communicate logistical details
  • Prepare invitations; make logistical arrangements; conceive and develop a timeline/plan for response dates, set up and tear down.
  • Coordinate all logistics of State of the ‘Ville Address and Garden Supper including compiling guest lists, tracking responses, and providing final counts to other offices on campus as appropriate.
  • Work with the Provosts Office and Communications and Marketing Office to prepare and mail invitations.
  • Research proper formats for individual information (marital status, title, proper address, etc.) Logistics include booking rooms, coordinating student ambassadors, planning for technical equipment, etc.
  • Using established guidelines and protocol, assume primary responsibility for promptly answering the phone lines and recording complete and accurate messages, employing a responsive customer service attitude in screening calls, and interacting with callers to determine how and by whom the call should be handled.
  • Obtain all pertinent information related to the request to meet with or speak to the President.
  • Lend insight and opinion regarding a wide variety of complex projects and issues, including office operations, meetings, and reports. Recommend ways to increase office efficiency and productivity and research the potential use of new office technologies.
  • Other duties as assigned by the Chief of Staff or as backup to the Senior Associate. These may include word processing, screening incoming calls and visitors, or other tasks.
  • Emergency and confidential administrative support related to any strike activity from one or more of the Collective Bargaining Units.
  • Order office supplies using pre-established guidelines as needed, monitor upkeep of copier to ensure it functions properly. Clear jams, add toner or replace toner cartridges, add paper, and lightly clean as necessary.
  • Provide administrative and clerical support for the Dean of Graduate Studies & Adult Learning
  • Gather, compile information and statistical data for graduate dean’s report
  • Manage all aspects of social media campaigns for CGSAL
  • Assist with all aspects of new graduate program development including research and analysis
  • Coordinate budgets and purchasing processes for CGSAL
  • Continually monitor and analyze operational policies and procedures of CGSAL
  • Assist Graduate Dean in establishing and maintaining cooperative working relationships with other departments
  • Coordinate the internal aspects of Graduate Commencement in May of each academic year.
  • Assist CGSAL Dean with handling customer service complaints, including complaint intake, conduct background research, schedule meetings, and notification of resolution.
  • Process student and employee payroll
  • Perform miscellaneous job-related duties as assigned.

Education

Associate's degree - Accounting

Monroe College
Bronx, NY

BA - Business Administration

Millersville University
Millersville, PA

MBA - undefined

Shippensburg University
Shippensburg, PA

Skills

  • Advanced communication in Spanish and English
  • Time card management
  • Child support compliance
  • Resolving discrepancies
  • Garnishment compliance processing
  • Direct deposit management
  • Multi-state payroll management
  • Compensation processing
  • Software application knowledge
  • Proficient in Microsoft Excel functions
  • Payroll accuracy assessment
  • Efficient document maintenance

Languages

English
Native or Bilingual
Spanish
Native or Bilingual

Timeline

Sr. Payroll Assistant / AP Specialist

CAES by Honeywell
06.2022 - Current

Administrative Assistant to President and Chief of Staff

Millersville University
02.2018 - 06.2022

BA - Business Administration

Millersville University

MBA - undefined

Shippensburg University

Associate's degree - Accounting

Monroe College

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Madelyn Matias