MARIA SANTANA
Philadelphia
Summary
Dedicated Payroll Supervisor with a proven track record in payroll administration, compliance management, and financial reporting. Skilled in data analysis and budget management, ensuring accuracy and efficiency in payroll processing. Results-driven Payroll Supervisor with over 9 years of experience in payroll processing and compliance management. Expertise in resolving payroll discrepancies and implementing software solutions, leading to streamlined operations and enhanced data integrity. Meticulous accounting professional with a strong background in payroll and financial management. Known for effective cash flow oversight and insightful financial reporting, contributing to improved organizational efficiency and compliance.
Overview
19
19
years of professional experience
Work History
Payroll Supervisor
DATA VIMENCA
SANTIAGO
08.2015 - 09.2024
- Supervised payroll processing for diverse employee groups at DATA VIMENCA.
- Ensured compliance with federal and state payroll regulations and policies.
- Managed payroll discrepancies by investigating issues and resolving them promptly.
- Coordinated staff training on payroll systems and procedures to enhance efficiency.
- Reviewed timekeeping records for accuracy before processing payroll payments.
- Implemented new payroll software features to streamline data entry processes.
- Led monthly payroll audits to maintain data integrity and accuracy standards.
- Collaborated with HR to update employee records and benefits information regularly.
- Responded quickly and efficiently to inquiries from employees regarding their paychecks.
- Prepared monthly financial reports related to payroll expenses for management review.
- Maintained employee records in accordance with applicable laws and regulations.
- Performed audits of time sheets for compliance with company policies and federal and state regulations.
- Collaborated with finance team members on budgeting activities relating to personnel costs.
- Analyzed wage and hour reports to ensure accuracy of overtime payments in accordance with FLSA guidelines.
- Provided support for employees on all aspects of payroll functions such as deductions, taxes, benefits.
- Assisted managers in resolving personnel issues related to wages or salaries.
- Developed effective relationships with external vendors such as insurance providers or retirement plan administrators.
- Worked closely with Human Resources team members on special projects as needed .
- Developed and implemented new policies and procedures related to payroll processes.
- Ensured timely payment of all taxes related to payroll activities.
- Created detailed training materials regarding proper use of the company's human resources information system.
- Monitored changes in state and federal tax laws to ensure compliance with government regulations.
- Conducted regular internal reviews of current practices within the organization's payroll process.
- Supported payrolls, driving timely and accurate payment of employee wages.
- Maintained and updated database for invoicing and accounting reconciliation.
- Issued employees' paychecks and statements of earnings and deductions electronically.
- Reconciled payroll accounts and resolved discrepancies in a timely manner.
- Calculated and processed end-of-year bonuses and adjustments with XX% accuracy.
- Coordinated with HR to ensure accurate employee data for payroll processing.
ACCOUNTING MANAGER
TRIBECA LOUNGE
SANTIAGO
11.2010 - 07.2015
- Managed monthly financial closing processes and ensured accurate reporting.
- Oversaw accounts payable and receivable functions for efficient cash flow management.
- Developed and maintained budgeting processes aligned with operational goals.
- Implemented financial controls to mitigate risks within accounting operations.
- Analyzed financial data to provide insights for strategic decision-making.
- Collaborated with other departments to streamline financial workflows and improve efficiency.
- Supervised accounting tasks, which included accounts payable and receivable, general ledger management and expense reporting oversight.
- Prepared month-end closing entries for detailed reporting and recordkeeping.
- Monitored cash flow, prepared bank reconciliations, and managed accounts payable and receivable functions.
- Ensured timely payment of invoices from vendors or suppliers according to contractual agreements.
- Prepared monthly, quarterly, and annual financial statements in accordance with generally accepted accounting principles.
- Verified and posted account transactions to prepare checks and maintain accounting ledgers.
- Evaluated and approved billing invoices and expense reports to monitor and ensure cash flow and cost containment.
- Identified areas of improvement in the existing accounting system and recommended changes accordingly.
- Reconciled and reviewed operations databases and accounting system records to calculate and determine accurate monthly revenues.
- Managed a team of accountants to ensure accuracy of all financial transactions.
- Coordinated external audits by providing required documents on time.
- Researched complex accounting issues and provided solutions to management team.
AUDIT ASSISTANT
LUCIANO MUNOZ ASOC
SANTIAGO
02.2006 - 11.2010
- Assisted in conducting internal audits to assess compliance and risk management.
- Reviewed financial documents for accuracy and adherence to company policies.
- Supported the preparation of audit reports for management review and action.
- Maintained organized records of audit findings and supporting documentation.
- Contributed to the development of audit schedules and timelines for projects.
Education
ACCOUNTING - ACCOUNTING DEGREE
UNIVERSIDAD DOMINICANA O&M
DOMINICAN REPUBLIC06-2009
DEGREE IN ADMINISTRATIVE - Business Administration
UNIVERSIAD DOMINICANA O/M
DOMINICAN REPUBLIC04-2001
Skills
- Payroll administration
- Compliance management
- Payroll software implementation
- Data analysis
- Financial reporting
- Budget management
- Cash flow management
- Problem solving
- Attention to detail
- Effective communication
- Conflict resolution
- Payroll software expertise
- Tax compliance
- Payroll administration experience
Accomplishments
I started working as a pager typist, then moved on to work as an assistant in the administration department.
For three consecutive months, I was named employee of the month.
I managed to normalize a disorganized and dissatisfied payroll department.
I achieved a zero-error margin in payroll, earning the satisfaction of hourly employees and senior management.
Timeline
Payroll Supervisor
DATA VIMENCA
08.2015 - 09.2024
ACCOUNTING MANAGER
TRIBECA LOUNGE
11.2010 - 07.2015
AUDIT ASSISTANT
LUCIANO MUNOZ ASOC
02.2006 - 11.2010
ACCOUNTING - ACCOUNTING DEGREE
UNIVERSIDAD DOMINICANA O&M
DEGREE IN ADMINISTRATIVE - Business Administration
UNIVERSIAD DOMINICANA O/M
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