Marissa Barker
Pittsburgh
Summary
Dynamic Office Manager with a proven track record at Synergy Inspections, LLC, excelling in QuickBooks invoicing and document control. Adept at fostering communication and organization, I successfully managed vendor relationships and streamlined payroll processes, ensuring timely payments and compliance. My discipline and adaptability drive operational efficiency and enhance team collaboration.
Overview
11
11
years of professional experience
Work History
Office Administration
Richmond Engineering Works
11.2025 - Current
- Create Invoices in QuickBooks.
- Enter all Invoices into QuickBooks.
- Setting up Purchase Orders in QuickBooks
- Managed incoming phone calls to ensure timely communication and customer service.
- Resolved billing issues by corresponding with vendors to ensure prompt payments.
- Coordinated office supply orders from Staples Advantage to maintain inventory levels.
- Contacted all Vendors to update ACH accounts internally.
- Generated shipping labels for FedEx packages.
- Set up freight delivery for all projects.
Project Data Clerk
Bowman Consulting Group
03.2024 - 10.2025
- Reviewed contracts and entered information into Bowman information portal to ensure accuracy.
- Checked Bowman contracts against project information portal for consistency and compliance.
- Uploaded project setup forms to Jane bot for processing.
- Added new projects to Vision for tracking and management.
- Added change orders to Vision to update project scope.
- Updated billing terms for projects in Vision to reflect current project requirements.
- Pulled invoices from Vision for project accountants' review.
Office Manager
Synergy Inspections, LLC (Formerly Bowman Field Solutions, LLC)
09.2018 - 03.2024
- Processed weekly invoices, ensuring timely payments to maintain vendor relationships.
- Managed bank deposit transactions, safeguarding financial integrity and accuracy.
- Corrected weekly timesheets to ensure accurate payroll processing.
- Maintained records of both current and terminated employees for HR.
- Oversaw the filing of all employee documents.
- Tracked yearly bonuses, facilitating accurate employee compensation management.
- Invoice entry into QuickBooks.
- Run various reports within QuickBooks.
- Run various reports within Coupa.
- Executed the removal of ACH payments from the accounts receivable report.
- Completing document control of all timesheets and invoices.
- Completing all uploads of timesheet invoices.
- Dispatched CBT and Veriforce training sessions.
- Keep track of all OSHA certifications and specific trainings.
- Keep track of daily spreadsheets of current inspectors.
- Organize all staff meetings.
- Organize all team building and holiday events.
- Monitored monthly expenses for the company.
- Oversee Administrative assistant with all tasks and duties.
- Updating all social media accounts.
- Organize all ordering of marketing products for the company.
- Supported pipeline inspections division by performing essential tasks.
- Completed the filing of all NACE and API 1169 certifications.
Administrative Assistant
Bowman Field Solutions, LLC
07.2016 - 09.2018
- Sign employees up for healthcare benefits.
- Update weekly expenses spreadsheet.
- Process weekly invoices.
- Supported pipeline inspections division by coordinating various tasks.
- Set up all field employees with new hire paperwork.
- Maintained records of OSHA certifications and specific trainings to ensure compliance.
- Completing document control of all timesheets and invoices.
- Completing all uploads on timesheet invoices and change orders.
- Maintained records of all weekly timesheets.
- Reviewed online weekly billing for accuracy.
- Compiled and analyzed detailed expense reports for management review.
- Invoice entry into QuickBooks.
- Update weekly invoice register breakdowns.
- Enter bills into QuickBooks.
- Produced various reports in QuickBooks to analyze financial data.
Project Controls Coordinator
Wood Group Mustang
03.2015 - 10.2016
- Managed all weekly publishing and forecasting on current project budgets.
- Maintained up-to-date excel spreadsheets with current job drawings to support project tracking.
- Managed documentation process within Citadon application to ensure accuracy and accessibility.
- Generated transmittals in Citadon for engineering drawing documents to facilitate efficient communication.
- Set up new projects in pacesetter applications.
- Participated in discussions and events with the Young Guns Oil industry club to network and share industry insights.
Administrative Assistant
Wood Group Mustang
03.2015 - 10.2016
- Oversaw processing of employee expense reports for accurate reimbursement.
- Managed the filing of all documents and controlled document organization.
- Managed inventory and ordering of office supplies to ensure availability.
- Managed all FedEx and Ups tracking and ordering.
- Proofread and edited procedures.
- Managed all copies of field engineering job books and drawings.
- Coordinated lunch arrangements for meetings to foster team collaboration.
- Planned all monthly team building activities and holiday gatherings.
Administrative Assistant
Bowman Consulting
05.2016 - 07.2016
- Coordinated onboarding process for new field employees by preparing and organizing all necessary hire paperwork.
- Maintained daily employee spreadsheets to ensure accurate tracking of personnel data.
- Reviewed and corrected timesheet submissions to ensure accurate data entry and payroll processing.
- Completing all uploads on timesheet invoices and change orders.
- Reviewed online weekly billing on a weekly basis.
- Managed expenses spreadsheet to provide clear visibility of company spending.
- Generated detailed expense reports to track and summarize company spending for financial analysis.
- Assisted pipeline inspections division with inspections and maintenance tasks.
Administrative Assistant Safety Department
Deep Well Services
11.2015 - 02.2016
- Supported safety department by completing various tasks
- Tracked all safety paperwork, including JSAs/BBS, HIT Cards, HSQE Alerts, BOP Drills, accumulator function tests, Cat 1 and Cat 2s, daily updates, and monthly inventory for compliance.
- Completing document control for all safety paperwork
- Create excel spreadsheets for safety paperwork tracking.
- Delivered daily alerts to field supervisors on missing specific safety paperwork to ensure timely compliance.
- Sent weekly reports to the safety director and chief operating officer.
- Developed awards accountability catalogue for supervisors to enhance recognition of safety achievements.
Education
GENERAL STUDIES - General Studies
AVONWORTH HIGH SCHOOL
Pittsburgh06.2019
BACHELOR’S DEGREE - Business Administration with a concentration in Management
CALIFORNIA UNIVERSITY OF PENNSYLVANIA
02.2013
Skills
- Microsoft Office suite
- QuickBooks invoicing
- Document control
- Contract review
- Organization skills
- Flexibility and Adaptability
- Communication (written and verbal)
- Discipline and determination
Timeline
Office Administration
Richmond Engineering Works
11.2025 - Current
Project Data Clerk
Bowman Consulting Group
03.2024 - 10.2025
Office Manager
Synergy Inspections, LLC (Formerly Bowman Field Solutions, LLC)
09.2018 - 03.2024
Administrative Assistant
Bowman Field Solutions, LLC
07.2016 - 09.2018
Administrative Assistant
Bowman Consulting
05.2016 - 07.2016
Administrative Assistant Safety Department
Deep Well Services
11.2015 - 02.2016
Project Controls Coordinator
Wood Group Mustang
03.2015 - 10.2016
Administrative Assistant
Wood Group Mustang
03.2015 - 10.2016
GENERAL STUDIES - General Studies
AVONWORTH HIGH SCHOOL
BACHELOR’S DEGREE - Business Administration with a concentration in Management
CALIFORNIA UNIVERSITY OF PENNSYLVANIA