Megan Hollenbach
Hummelstown
Summary
My objective is to apply for a position that will further develop my administrative, communication and people skills, while at the same time having room for growth and advancement.
Committed job seeker with a history of meeting company needs with consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.
Overview
17
17
years of professional experience
Work History
Contracts Administrator
SiteLogIQ, Inc.
Harrisburg
2024.02 - Current
- Primary duties include preparing contracts, reviewing and updating existing contracts, and maintain organized records of contracts.
- Draft and issuance of Subcontracts, Purchase Orders, Consulting Agreements and Work Orders through Procore
- Draft and review Owner Contracts /Agreements
- Ordering project required documents, i.e. Bonds, Certificate of Insurances, etc. As needed
- Creating and issuing of Task Orders
- Creating and incorporating Addendums for Subcontracts for repeated subcontractors
- Send out documents for signature via Docusign
- Process documents when fully executed
Meeting Planner and Events Coordinator - Education Department
AFSCME Council 13
Harrisburg
2021.11 - 2024.01
- Primary duty was to provide clerical and strategic support to the Education Department in coordinating educational conferences and training programs, both in-person and virtual.
- Duties also include managing logistical preparations for annual conventions - including by not limited to - travel and lodging arrangements, scheduling of events, booking services and ordering supplies and promotional products.
- Administrative duties - included but not limited to - negotiating contracts with vendors and hotels, as well as making transient hotel arrangements, securing flights, coordinating with event venues, and relaying corresponding schedules to the appropriate parties.
- Performing general clerical duties for the Education Department
- Processing internal and other correspondences for the Member Resource Center
- Maintain the Events calendar
- Process expenses and leave requests for record keeping purposes
- Manage confidential information related to employment for the department
- Organize and assign training requests for various programs
- Prepare and email/mail materials and certificates
- Coordinate scheduling and implementation of virtual meetings and trainings
- Maintain committee information, including updating lists, sending meeting notices, arranging meeting space and accommodations, ordering catering, preparing meeting materials, and processing reimbursement forms
- Assist in site selection for meetings, conferences and events
- Make logistical arrangements associated with conferences, conventions, trainings and special meetings which include estimating attendance, arranging meeting and sleeping rooms with hotels and venues, making travel arrangements, selecting menus and meal services, requesting audio-visual equipment and room setups, and booking entertainment
- Process and maintain registration information and other event details for conferences and training programs as needed
- Order supplies for events and department as needed
- Create and work within budgets for individual events and meetings
- Arrange for promotional products for sale and for complimentary gifts for attendees at conventions and conferences - including reviewing samples, making selections, choosing designs, ordering final products, managing inventory, and setting pricing
- Process phone or email orders for promotional product merchandise, including invoicing, shipping and transferring payment to the Business Office
- Perform other job duties as needed
Confidential Secretary - Organizing Department
AFSCME Council 13
Harrisburg
2019.07 - 2021.11
- Personal secretary to the Director of the Organizing Department
- Primary duties include same duties as Staff Secretary and Confidential Secretary in the Business Department, in addition to - but not limited to -
- Doing large mass mailings
- Setting up travel and hotel arrangements for co-workers traveling
- Help to set up Organizing campaigns
Confidential Secretary - Business Department
AFSCME Council 13
Harrisburg
2017.08 - 2019.07
- Personal secretary to the Director of the Business Department
- Primary duties include same as Staff Secretary, in addition to - but not limited to -
- Updating changes to membership system
- Entering, updating and maintaining time sheets, expense reimbursements and activity reports for all AFSCME staff
- Update, maintain and file different contracts
- Process political rebate requests and union 'drop' letters
Staff Secretary
AFSCME District Council 90
Harrisburg
2010.09 - 2017.08
- Primary duty was to maintain the front of the office.
- Duties included, but not limited to, are answering the phones and directing calls accordingly, doing large mailings, handling incoming and outgoing mail in the office, creating grievances in the grievance system, keeping track of all grievance files on the shelf and keeping the grievance system as up to date as possible, processing non-state union membership cards and non-state PAL cards, typing letters for staff, extensive work on the copier, printer and fax machine, along with extensive knowledge of all Microsoft Applications as well as extensive knowledge in the Grievance System and Membership System.
- Duties also include doing registration at C13 conventions, DC 90 Educational Conferences and DC 90 Delegate Assembly's.
Data Entry Clerk Typist
HP Enterprise
Harrisburg
2008.11 - 2010.09
- Primary duty was to key in medical claims into the system, with minimal to no errors and as fast as possible to get the highest turn around in work.
Education
High School Diploma -
Central Dauphin East High School
Skills
- Customer/Client service interaction
- Clerical duties
- Secretarial and confidential duties
- Word Processing
- 10-key calculation
- Meeting Planning and Coordinating
- DocuSign
- Contract Administration
- Procore System
- AIA Software
- Microsoft Applications
- Online meeting set-up
- Hosting meetings
- Time management
- Multi-tasking skills
- Ability to prioritize multiple tasks
- Attention to detail
- Strong organization skills
- Contract drafting
- Document management
- Event coordination
- Problem solving
- Conflict resolution
- Document drafting
- Document preparation
- Verbal and written communication
- Record keeping
- Customer service
- Confidentiality maintenance
Timeline
Contracts Administrator
SiteLogIQ, Inc.
2024.02 - Current
Meeting Planner and Events Coordinator - Education Department
AFSCME Council 13
2021.11 - 2024.01
Confidential Secretary - Organizing Department
AFSCME Council 13
2019.07 - 2021.11
Confidential Secretary - Business Department
AFSCME Council 13
2017.08 - 2019.07
Staff Secretary
AFSCME District Council 90
2010.09 - 2017.08
Data Entry Clerk Typist
HP Enterprise
2008.11 - 2010.09
High School Diploma -
Central Dauphin East High School