Meghan Paxton
Oil City
Summary
Dynamic Payroll Administrator/HR Assistant with extensive experience at Electralloy, excelling in payroll administration and tax compliance. Proven track record in enhancing employee onboarding processes and managing multi-state payroll for over 300 employees. Strong problem-solving skills and effective communication fostered collaboration with vendors, ensuring accurate fiscal reporting and compliance with regulations.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Payroll Administrator/HR Assistant
Electralloy
Oil City
02.2022 - Current
- Processed hourly and salary payroll for over 300 employees, including taxes, garnishments, wage attachments etc.
- Recruitment for hourly/salary positions
- Conducted interviews and background checks for prospective hires.
- Manage onboarding processes to include development of orientation process, complete new hire paperwork.
- Administered 401K contributions and loan payments efficiently.
- Handled grievances and process union dues in compliance with CBA.
- Collaborated with vendors to develop training programs for staff.
- Produced accurate weekly, monthly and yearly production and fiscal reports.
- Tracked vacation accruals while assisting supervisors with scheduling.
- Ensure compliance with federal and state payroll regulations and tax requirements.
- Maintain accurate employee records and update information as needed.
- Generate payroll reports for management review and audit purposes.
- Administer employee benefits, including deductions for health insurance and retirement plans.
- Train new staff on payroll processes and software usage effectively.
- Support year-end reporting and tax preparation activities for the organization.
- Resolved discrepancies between payroll records and employee inquiries.
- Provided information by answering employee questions about payroll-related matters.
- Updated employee profiles with changes in job titles or salaries as required.
- Managed electronic timekeeping systems or manually collected and reviewed timesheets.
- Audited, reviewed and compiled payroll reports, records and related summaries.
- Managed payroll for employees at different locations.
- Verified employee hours worked against timesheets provided by supervisors.
- Enforced payroll-related policies, procedures, and regulations to adhere to changing company and governmental standards.
- Processed employee rehires, transfers, terminations and withholdings.
- Maintained accurate records of employee attendance, leave balances and tax information.
- Reviewed wage garnishments and court orders to ensure compliance with legal requirements.
- Followed IRS guidelines and state regulations when submitting payroll taxes.
- Processed off-cycle payments accurately within specified deadlines.
- Assisted in preparing year-end W2s and other tax forms for distribution to employees.
- Collaborated with accounting personnel to reconcile accounts related to payroll activities each month.
- Coordinated child support deductions and distributed wage assignments.
Program Director
The Arc of Clarion/Venango Counties
Clarion
09.2019 - 01.2022
- Supervise the total operations and overall functioning of all program plans for each individual, including overseeing billing, transportation, staff, scheduling, staff training, etc.
- Ensures compliance with all regulations, policies and procedures
- Develop and maintain administrative and clinical operations that provide the highest quality care and best possible outcomes for each consumer. Provide supervision to program staff.
- Plan and implement program goals, objectives, personnel and resources. Implement the approved program plan objectives, timetables, expected outcome and measures for assigned areas of responsibility.
- Develop and implement operating policies and procedures for the organization; ensure procedures and workflow are consistent with organizational objectives, protocol, regulations, and standards of care. identify opportunities to improve program's efficiency's
- Provide staff management to including hiring, development, training, performance management and communication to ensure effective and efficient department operation.
- Monitor staff schedules to ensure that appropriate staffing levels are available to facilitate care in a timely manner.
- Develop and implement treatment plans, develop and maintain and audit charts and records for patients.
- Motivated and proficient at problem-solving so that office revenue goals are met by managing tasks such as scheduling
- Exhibit flexibility and adaptability to form great relationships with our team
- Update operating system by entering by changes in job title, compensation, position transfers, employment status, etc.
- Gather information on hours worked and paid time off for each employee. Review electronic and paper time sheets for completeness and accuracy.
- Update employee records with new hire information and/or changes in employment status
- Maintain organizational charts and detailed job descriptions along with salary records
- Forecast hiring needs and ensure recruitment process runs smoothly
- Develop and implement HR policies throughout the organization
- Process employees' queries and respond in a timely manner
- Managed program development and implementation for community support initiatives.
- Oversaw staff training and development to enhance service delivery effectiveness.
- Collaborated with local agencies to coordinate resources for program participants.
- Facilitated workshops and meetings to promote awareness of disabilities services.
- Developed policies and procedures to ensure compliance with regulatory standards.
- Evaluated program effectiveness through participant feedback and data analysis.
- Advocated for individuals with disabilities within the community and government forums.
- Provided leadership in developing innovative approaches to meet program goals.
- Created and implemented new policies and procedures for the program.
Supervisor
Taylor Diversion Program
Tionesta
11.2018 - 01.2019
- Complete internal psychological assessments
- Assist in the administration, scoring, and interpretation of protective and objective psychological tests
- Provide individual therapy in accordance with agreed upon treatment plans or on an emergent basis
- Provide group therapy
- Participate as a member of the clinical treatment team in recommending appropriate counseling strategies based on psychological assessments
- Oversee the clinical aspects of youth enrolled in the program
- Prepare reports
- Maintain contact with outside agencies and families
- Complete required paperwork including intake forms, progress notes, treatment plans and discharge summaries
- Monitor standards of clinical treatment and make recommendations for improvements
- Provide updates to the psychiatric staff
- Provide staff instructions and training to assist in the management of the therapeutic and behavioral concerns of the youth
- Review youth files regularly and on a random basis to ensure optimal youth care
- Attend ongoing training programs for continued skill development in current principles of treatment
- Served as an example to staff in exhibiting an effective working relationship with the court system, law enforcement, social services professionals, youth and their parents, guardians, friends and advocates.
- Supervised daily operations of diversion program activities and staff.
- Coordinated participant schedules and ensured compliance with program guidelines.
- Trained and mentored new staff on program policies and procedures.
- Facilitated team meetings to discuss progress and address concerns.
- Monitored participant progress and maintained accurate documentation.
- Implemented process improvements for program efficiency and effectiveness.
- Collaborated with community partners to enhance resource availability for participants.
- Conducted performance evaluations to support staff development and accountability.
- Provided guidance and direction to subordinates regarding job duties and responsibilities.
- Complied with company policies, objectives and communication goals.
- Maintained accurate records of employee performance, attendance, leave requests, and disciplinary actions.
- Recruited, hired, trained, mentored, coached, evaluated, and terminated staff as necessary.
Quality Control / Transportation Assistant
Department of Defense
Fort Drum
10.2017 - 01.2018
- Perform a wide variety of administrative support functions related to property management, records management and collections processing.
- Develop and/or formulate an office(s) budget for multiple accounts with various sub-activities or funding sources.
- Oversee the receipt, distribution, and disposition of system-controlled personal property.
- Provide assistance in the completion of records reviews, inventories, and dispositions in accordance with records schedule.
- Serve as back up for fleet and monitor the status of fleet vehicles to include vehicle repairs, inspections and maintenance.
Military Shipment Counselor
ALOG Transportation Office
Fort Drum
05.2016 - 10.2017
- Conducts individual and mass counseling sessions on an appointment informing members of the entitlements and responsibilities related to the shipment/storage of personal property/household goods/privately owned vehicles etc.
- Interprets individual's orders to determine and fully explain authorized entitlements and weight allowances to the member and/or their agent.
- Deems what is in the best interest of the government and owner in determining mode of shipment by estimated weight, cost factors, origin, destination, current regulations.
- Provides Do it Yourself (DITTY) / Personally Procured Move (PPM) entitlement briefs to all active-duty members retiring or separating.
- Performs clerical and data entry tasks in support of above duties using the automated personal property system, computer, and a typewriter.
- Determines entitlements and counsel's military personnel on Personally Procured Moves (PPM) and household goods (HHG) shipment method.
- Arranges for the transportation of HHG (Household Goods).
- Performs outbound counseling and arranges for transportation of personal property.
Education
Certificate - Contracting Officer Representative
Defense Acquisition University
Fort Drum, NY12.2018
Certificate - Ethical Behavior
Auburn College
Online12.2015
DIPLOMA - General business studies
OIL CITY HIGH SCHOOL
Oil City, PA12.2002
Some College (No Degree) - Science of Human Services
Purdue University
OninelSkills
- Payroll administration and tax compliance
- Employee benefits management
- HR onboarding processes
- Payroll software expertise
- Recruitment strategies
- Tax compliance
- Payroll administration
- Employee benefits
- Payroll software management
- Data analysis
- Vendor collaboration
- Fiscal reporting
- Organizational development
- Problem solving
- Team leadership
- Time management
- Attention to detail
- Effective communication
- Payroll auditing
- Multi-state payroll
- Employee onboarding
- Garnishments handling
- Timekeeping management
- Benefits administration
Certification
Certified Investigator, Clarion/Venango County
Job Title
Payroll Administrator/HR Assistant
Timeline
Payroll Administrator/HR Assistant
Electralloy
02.2022 - Current
Program Director
The Arc of Clarion/Venango Counties
09.2019 - 01.2022
Supervisor
Taylor Diversion Program
11.2018 - 01.2019
Quality Control / Transportation Assistant
Department of Defense
10.2017 - 01.2018
Military Shipment Counselor
ALOG Transportation Office
05.2016 - 10.2017
Certificate - Contracting Officer Representative
Defense Acquisition University
Certificate - Ethical Behavior
Auburn College
DIPLOMA - General business studies
OIL CITY HIGH SCHOOL
Some College (No Degree) - Science of Human Services
Purdue University