Sharon Keaser
Fort Washington
Summary
Detail-oriented Senior Accounts Payable Specialist with extensive experience supporting multifamily housing portfolios, managing high-volume accounts payable operations, and processing invoices for sixty-plus entities. Recognized for maintaining accurate, complete, and up-to-date financial records while consistently identifying, scrubbing, and preventing duplicate invoice payments, resulting in significant cost savings and improved financial controls. Skilled in payment processing, vendor management, financial reporting, and regulatory compliance. Proven ability to train and mentor accounting professionals, collaborate with vendors to resolve discrepancies, and streamline processes to improve efficiency and accuracy. Advanced proficiency in accounting systems, problem-solving, time management, and cross-functional communication, ensuring smooth financial operations and timely payment execution.
Overview
28
28
years of professional experience
6
6
years of post-secondary education
Work History
Senior Accounts Payable Specialist
AION Management
Philadelphia
07.2023 - Current
- Managed full-cycle accounts payable operations, ensuring accurate processing of vendor invoices and timely payments.
- Processed high-volume vendor invoices using accounting and financial management systems with a high degree of accuracy.
- Reviewed purchase orders, invoices, and expense reports to ensure compliance with company policies and approval requirements.
- Resolved invoice discrepancies by collaborating with vendors and cross-functional internal departments.
- Maintained strong vendor relationships by promptly addressing payment inquiries and resolving account issues.
- Prepared weekly check runs for multiple entities and reconciled accounts to support month-end closing activities.
- Maintained accurate accounts payable records, documentation, and audit-ready files.
- Ensured compliance with company policies, internal controls, and regulatory payment requirements.
- Trained and mentored new team members on accounts payable processes, procedures, and best practices.
- Assisted with annual 1099 reporting and compliance requirements.
- Supported month-end and year-end close activities, including accruals, reconciliations, and journal entries.
- Managed petty cash funds for multiple entities while ensuring proper documentation and reconciliation.
- Verified vendor setup and banking information to ensure payment accuracy and mitigate risk.
- Handled complex accounts payable inquiries from internal stakeholders, management, and vendors.
- Calculated and processed payments for utilities, taxes, and other operational expenses.
- Processed ACH payments, wire transfers, and bank transactions while maintaining strict payment controls.
- Monitored Positive Pay systems to help prevent fraud and ensure payment security.
- Utilized accounting software to maintain accurate financial records and generate reporting as needed.
- Assisted with budget forecasting, cash flow planning, and financial analysis initiatives.
- Supported internal and external audits by preparing documentation and responding to auditor requests.
- Reviewed and approved employee expense reports in accordance with company policies.
- Provided accounts payable support to Operations, Marketing, and Information Technology teams.
- Identified and implemented process improvements that increased efficiency and strengthened accounts payable controls.
- Performed special projects and ad hoc assignments as requested by the Accounts Payable Manager and Controller.
Accounts Payable Specialist
AION Management
Philadelphia
01.2022 - 07.2023
- Facilitated transition and implementation of new accounting and financial software systems.
- Supported accounts payable manager with daily operations, special projects, and process improvement initiatives.
- Identified opportunities to enhance accounts payable processes, boosting operational efficiency and accuracy.
- Processed invoices accurately, ensuring prompt vendor payments.
- Oversaw employee expense reimbursement and petty cash card programs for timely policy compliance.
- Collaborated with operations, marketing, IT, human resources, and finance to resolve invoice discrepancies.
Administrative Assistant/Vendor Relations Specialist
AION Management
Philadelphia
02.2020 - 01.2022
- Managed schedules, calendars, and appointments for executive leadership.
- Coordinated travel arrangements, including itineraries, accommodations, and transportation.
- Tracked project deadlines and deliverables to ensure timely completion of business initiatives.
- Organized office supplies, managed inventory levels, and maintained efficient office operations.
- Served as a primary point of contact for tenant inquiries, providing prompt and professional customer service.
- Answered and directed phone calls and email correspondence to facilitate effective communication.
- Coordinated incoming and outgoing mail, including package preparation and shipping logistics.
- Handled confidential and sensitive documents in accordance with company protocols and privacy standards.
- Supported vendor onboarding processes by providing training and administrative guidance.
- Prepared vendor contracts and managed the execution process from initiation through final approval.
- Worked closely with vendors to ensure compliance with insurance and liability requirements.
- Processed and deposited high-volume monthly receivables into designated bank accounts with accuracy and timeliness.
Maintenance Coordinator
University City Housing
Philadelphia
02.2017 - 02.2020
- Managed work orders and prioritized resident requests to enhance service efficiency.
- Communicated with vendors to obtain timely responses for maintenance requirements.
- Monitored open work orders, ensuring repairs met established service-level expectations.
- Collaborated with property management and maintenance team to swiftly resolve tenant concerns and improve satisfaction.
Office Assistant
University City Housing
Philadelphia
09.2016 - 02.2017
- Executed accurate and efficient data entry tasks across multiple computer systems.
- Organized files and scanned documents to enhance organizational workflow.
- Supported Regional and Property Managers with daily operational tasks.
Behavioral Health Therapeutic Support Staff Member
Pennsylvania Mentor
Springfield
03.1998 - 10.2013
- Provided direct support to children on autism spectrum in school and home environments.
- Assisted in developing and implementing individualized treatment plans for clients.
- Collaborated with multidisciplinary teams to coordinate comprehensive care.
- Facilitated therapeutic activities promoting social skills and emotional regulation.
- Engaged families in treatment processes to strengthen support systems.
- Maintained accurate records of client progress and services delivered.
- Created a positive environment for clients through structured support and encouragement.
Education
Bachelor of Arts - Psychology
Temple University
Philadelphia, PA 06.1991 - 12.1996
Skills
Entrata
Real Page
Concur
Expense Anywhere
Microsoft Office
Excel
Notary Public
Wells Fargo CEO
JP Morgan access
Timeline
Senior Accounts Payable Specialist
AION Management
07.2023 - Current
Accounts Payable Specialist
AION Management
01.2022 - 07.2023
Administrative Assistant/Vendor Relations Specialist
AION Management
02.2020 - 01.2022
Maintenance Coordinator
University City Housing
02.2017 - 02.2020
Office Assistant
University City Housing
09.2016 - 02.2017
Behavioral Health Therapeutic Support Staff Member
Pennsylvania Mentor
03.1998 - 10.2013
Bachelor of Arts - Psychology
Temple University
06.1991 - 12.1996