Stefanie Ruggeri
Beaver
Summary
Dynamic leader with a proven track record at Brewed Awakening Coffee & Espresso Bar, enhancing operational efficiency and customer satisfaction. Skilled in strategic planning and relationship building, adept at navigating challenging economic conditions to achieve business goals. Expertise in marketing and crisis management, fostering strong client relationships and leading high-performing teams to success.
Strong leader and problem-solver dedicated to streamlining operations to decrease costs and promote organizational efficiency. Uses independent decision-making skills and sound judgment to positively impact company success.
Self-motivated professional successful in seizing viable opportunities for expansion and innovation in business. Background in increasing profits, reducing costs, and transforming customer service standards. Experienced in leading and supervising operational and sales teams.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Owner, CEO
Brewed Awakening Coffee & Espresso Bar
02.2021 - Current
- Managed day-to-day business operations.
- Developed and maintained strong relationships with clients, resulting in repeat business and referrals.
- Oversaw daily operations, ensuring all tasks were completed accurately and efficiently by team members.
- Increased customer satisfaction by implementing efficient business processes and providing exceptional service.
- Managed financial aspects of the business, including budgeting, financial reporting, and tax preparation.
- Consulted with customers to assess needs and propose optimal solutions.
- Trained and motivated employees to perform daily business functions.
- Hired trained, and managed a high-performing team of employees dedicated to achieving company goals.
- Negotiated contracts with suppliers for better pricing and terms, reducing overall costs for the business.
- Enhanced operational efficiency and productivity by managing budgets, accounts, and costs.
- Successfully navigated challenging economic conditions by making informed decisions that protected the business''s financial stability.
- Monitored market conditions to set accurate product pricing and take advantage of emerging trends.
- Elevated brand awareness with targeted marketing campaigns, leveraging social media and digital platforms.
- Cultivated and strengthened lasting client relationships using strong issue resolution and dynamic communication skills.
Executive Administrative Assistant to the CEO
Beemac Logistics
05.2020 - 12.2021
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
- Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency.
- Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
- Used software to coordinate meetings, appointments, and tasks senior executives.
- Coordinated complex annual meeting involving multiple presenters, high number of global attendees and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
Paralegal
Amato, Start & Associates
03.2020 - 05.2020
- Reduced attorney workload by drafting routine legal documents such as pleadings, motions, and affidavits.
- Managed scheduling of court calendars and deadlines to maintain smooth flow of firm operations.
- Enhanced case efficiency by organizing and maintaining legal documents, files, and correspondence.
- Assisted counsel in preparing answers, providing documentation, and information for discovery request.
- Edited and proofread legal documents to verify accuracy.
- Liaised with other paralegals and legal staff to complete common tasks on schedule.
- Prepared legal briefs, motions, and pleadings.
- Boosted office productivity by maintaining an accurate calendar of appointments, deadlines, and court appearances.
- Helped attorneys prepare for trial by organizing exhibits and calling on witnesses to testify at hearings.
Executive Office Administrator
Unis Demolition Company
02.2014 - 11.2019
- Streamlined office processes by implementing efficient administrative systems and procedures.
- Contributed to organizational growth through strategic planning assistance, data analysis, and recommendations based on researched industry trends.
- Developed and maintained effective filing systems for easy retrieval of important documents, increasing operational efficiency.
- Negotiated contracts with vendors to secure cost-effective services that met company requirements without compromising quality or performance expectations.
- Built highly-efficient administrative team through ongoing coaching and professional development opportunities.
- Organized meetings for executives and coordinated availability of conference rooms for participants.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
Legal Administrative Assistant
Microsonic
06.2011 - 01.2014
- Supported multiple attorneys simultaneously by efficiently prioritizing tasks according to urgency or deadline requirements.
- Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
- Facilitated clear communication between clients and attorneys by acting as a liaison to ensure all parties were informed of updates or changes.
- Prepared drafts of forms, letters and agreements for legal staff use.
Education
Paralegal Studies
Duquesne University
Pittsburgh, PASkills
- Customer relations
- Small business operations
- Relationship building
- Verbal and written communication
- Strategic planning
- Business planning
- Marketing
- Business marketing
- Sales leadership
- Human resources
- Crisis management
- Hiring and staffing
- Cash flow optimization
Accomplishments
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Resolved product issue through consumer testing.
Certification
- The relevance of each credential can vary depending on the specific role within the paralegals and legal assistants' occupation and the employer's requirements or preferences. Some credentials might be more focused on a particular specialization within the field of law, such as immigration or corporate law, impacting their desirability to employers within those specializations.
- Microsoft Office Specialist (MOS) - Microsoft.
- Adobe Certified Expert (ACE) for professionals who need to manage legal documents and presentations – Adobe Systems Incorporated.
- Financial certifications like the Certified Bookkeeper (CB) designation for those managing law firm finances – American Institute of Professional Bookkeepers.
Timeline
Owner, CEO
Brewed Awakening Coffee & Espresso Bar
02.2021 - Current
Executive Administrative Assistant to the CEO
Beemac Logistics
05.2020 - 12.2021
Paralegal
Amato, Start & Associates
03.2020 - 05.2020
Executive Office Administrator
Unis Demolition Company
02.2014 - 11.2019
Legal Administrative Assistant
Microsonic
06.2011 - 01.2014
- The relevance of each credential can vary depending on the specific role within the paralegals and legal assistants' occupation and the employer's requirements or preferences. Some credentials might be more focused on a particular specialization within the field of law, such as immigration or corporate law, impacting their desirability to employers within those specializations.
- Microsoft Office Specialist (MOS) - Microsoft.
- Adobe Certified Expert (ACE) for professionals who need to manage legal documents and presentations – Adobe Systems Incorporated.
- Financial certifications like the Certified Bookkeeper (CB) designation for those managing law firm finances – American Institute of Professional Bookkeepers.
Paralegal Studies
Duquesne University
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