TRACY L. RUBY
Red Lion
Summary
Finance professional prepared for role with proven ability to streamline accounts payable workflows and enhance accuracy in financial reporting. Known for strong team collaboration and adaptability to changing business needs. Skills include invoice processing, vendor management, and financial reconciliation, with reliable and results-driven approach.
Overview
26
26
years of professional experience
Work History
Accounts Payable/Inventory Management
Thornton Automotive Dover
04.2024 - Current
- Processing all new vehicle purchases and properly entering into inventory
- Verifying Canadian origin if relevant
- Verifying and coding approximately 60-65 vendor invoices monthly
- Reconciling 60-65 vendor statements monthly and completing weekly and monthly check runs
Accounts Payable Clerk
Business Information Group, Inc
03.2023 - 04.2024
- Receiving, verifying, and processing invoices and purchase orders
- Review and verify employee expense reports
- Reconciliation of company and employee credit cards
- Processing check and ACH payments to vendors in ERP
- New vendor setup and management
- Maintain all records for fleet of company vehicles
Accounts Manager
New Insights II, Inc.
04.2021 - 03.2022
- Validate clinician invoices and enter detailed charges
- Process insurance claims weekly while verifying the previous weeks claims have passed
- Investigate claims that are rejected and resolve issue
- Receive and confirm insurance payments and post to respective client accounts
- Responsible for accounts receivable as well as approval of refunds
- Process approximately 800 claims per month
Co-Owner/Bookkeeper
Platinum Building Services LLC.
09.2015 - 12.2021
- Manage all aspects of construction and lawn care business
- Obtain required building permits when necessary and schedule inspections if needed
- Quote lawn care and landscaping jobs
- Schedule subcontractors for each trade and assure proper liability insurance is in place
- Responsible for all customer billing, accounts receivable, accounts payable, and issuance of 1099's
- All work done using QuickBooks
Accounts Receivable Specialist
York Hoist
10.2020 - 04.2021
- Generate and process all customer invoices within a 1-day turnaround time
- Actively manage customer account payment terms based on payment history
- Approve and apply credit memos
- Ensure accurate invoicing
- Monitor COG for company profitability
- Follow up on past due accounts and process collection documentation
- Develop weekly AR reports for management
- Prepare daily bank deposits
Information Manager
Property First Group, LP
04.2019 - 09.2019
- Gathering, verifying, and entering of information provided on end of month reports
- Accounts Receivable processing and solving billing issues in a timely fashion
- Work diligently under pressure and time constraints
Financial Coordinator
New Insights II, Inc
09.2017 - 04.2019
- Responsible for all aspects of Accounts Receivable/Accounts Payable for New Insights II and 2 real estate companies
- Processing of bi-weekly payroll for employees and contractors
- New hire reporting and enrollment of all employee benefits
- Preparation of Financial Statements for annual PA Department of Drug and Alcohol Program Inspection
- Tracking of scholarship payments for tenants
- Quarterly billing for Cumberland County DUI classes
- Monthly reconciliation of credit cards, petty cash, and bank statements for all 3 companies
- Maintain a high level of confidentiality as mandated by the state
- Very proficient using QuickBooks
Commercial Customer Service/Inside Sales
Penn Waste Inc.
11.2011 - 06.2015
- Responsible for the quick handling of all commercial refuse and recycling inquiries and issues
- Setting up new customer accounts while assuring all required information is obtained and accurate
- Generate monthly customer billing and resolve any billing issues with research
- Process customer payments with high attention to detail
- Execute collection activity to all past due accounts
- All work done using Trux, Billtrust, Excel and Microsoft Word
Customer Service/Inside Sales
Kline Industrial Tool
09.2008 - 11.2011
- Quoting and processing customer orders
- Expedite deliveries in a timely manner
- Demonstrating a high level of customer service as well as working effectively with vendors
- Provide accurate customer billing with resolution of any disputes
- Shipping and receiving of customer products
- Position requires a high level of accuracy
- All work done using Peachtree, Excel and Microsoft Word
Customer Service/ Inside Sales
S&H Express Inc
11.2007 - 05.2008
- Primary point of contact for customers
- Responsible for accepting and scheduling of freight in a timely manner
- Ability to effectively prioritize schedules and tasks
- Provide assistance in developing and maintaining a strong customer base
- Consistently demonstrate good tact and ability to solve problems in a positive way
- Highly visible position that requires high attention to detail
Direct Sales Support Representative
Nextel Partners, Inc. / Sprint Nextel
06.2004 - 04.2007
- Responsible for overall support of the sales team and manager
- Accurately entering customer contracts into the system with full attention to detail
- Maintaining confidential customer contracts and information in house
- Setting up of new vendors while building an excellent relationship with the point of contact
- Liable for all accounts payable in PA offices
- Provide billing analysis and resolution for disputes
- Sustain records and ordering of all office equipment and supplies
- Ensure supply of contracts and collateral for sales team and manager
- Provide overall customer support with a combined team-oriented style of leadership
Customer Service Representative
National Cash Advance/Advance America
09.2001 - 03.2003
- Opening of new payday to payday short term loans
- Verification of employment, banking and residence information of customers
- Accurate balancing of cash drawer daily
- Responsible for daily bank deposits as well as all collection activity
- Ensure customer information remains highly confidential
Customer Service Representative
Labor Ready Inc.
03.1999 - 03.2001
- Dispatch of workers to assigned job site
- Setting and maintaining new customer accounts
- Process payroll for all temporary workers
- Collection calls to customers with unpaid invoices over 30 days
- Job site visits to ensure work conditions follow PA state laws, handling of workers compensation claims and domestic relation garnishments
- Achieve revenue and sales quota set by the corporate office
- Termination of temporary workers not adhering to company policy and violating criminal laws while at the job site or in the office
- All work done using Windows 95, MS Works, and Labpro 200
Education
Accounting Certificate - Accounting
Southern New Hampshire University
09-2025
Business Management -
Harrisburg Area Community College
01.2008
Diploma -
York County High School
York, PA01.1997
Skills
- Bank reconciliation
- Data entry
- Cash flow management
- Small business operations
- Accounting and bookkeeping
- Microsoft Excel
- AP and AR management
- Bookkeeping software
- Vendor invoice processing
Awards
Circle of Excellence Award, Nextel Partners, 10/06, Nominated by coworkers on several occasions for the Circle of Excellence Award given by Nextel Partners. Achieved the award in the 4th quarter of 2006.
Timeline
Accounts Payable/Inventory Management
Thornton Automotive Dover
04.2024 - Current
Accounts Payable Clerk
Business Information Group, Inc
03.2023 - 04.2024
Accounts Manager
New Insights II, Inc.
04.2021 - 03.2022
Accounts Receivable Specialist
York Hoist
10.2020 - 04.2021
Information Manager
Property First Group, LP
04.2019 - 09.2019
Financial Coordinator
New Insights II, Inc
09.2017 - 04.2019
Co-Owner/Bookkeeper
Platinum Building Services LLC.
09.2015 - 12.2021
Commercial Customer Service/Inside Sales
Penn Waste Inc.
11.2011 - 06.2015
Customer Service/Inside Sales
Kline Industrial Tool
09.2008 - 11.2011
Customer Service/ Inside Sales
S&H Express Inc
11.2007 - 05.2008
Direct Sales Support Representative
Nextel Partners, Inc. / Sprint Nextel
06.2004 - 04.2007
Customer Service Representative
National Cash Advance/Advance America
09.2001 - 03.2003
Customer Service Representative
Labor Ready Inc.
03.1999 - 03.2001
Business Management -
Harrisburg Area Community College
Diploma -
York County High School
Accounting Certificate - Accounting
Southern New Hampshire University
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