Dedicated administrative assistant with strong customer relations skills and proven ability to thrive in fast-paced environments. Detail-oriented and decisive, demonstrating sound judgment and effective multitasking capabilities. Experienced in both independent and team settings, consistently delivering accurate clerical tasks on time.
Overview
3
3
years of professional experience
Work History
<ul>
<li>Greeted and checked in third-party and Veho-affiliated drivers with professionalism.</li>
<li>Escorted delivery routes to designated locations, maintaining a positive demeanor.</li>
<li>Resolved delivery route issues and discrepancies proactively.</li>
<li>Achieved daily delivery route send-off quotas efficiently.</li>
<li>Scanned and sorted packages onto appropriate delivery routes accurately.</li>
<li>Categorized packages by delivery addresses using scanning technology and conveyor systems.</li>
<li>Maintained accurate warehouse inventory, reporting discrepancies promptly.</li>
<li>Ensured proper documentation and labeling for each package before dispatch.</li>
<li>Trained new staff on customer service protocols and best practices.</li>
<li>Utilized job-related software to prepare change of address records and issue service discontinuance orders.</li>
<li>Increased customer satisfaction ratings by effectively answering questions, suggesting effective solutions, and resolving issues quickly.</li>
<li>Surpassed sales goals through the implementation of successful marketing strategies.</li>
</ul>
VEHO TECH INC
Philadelphia
03.2024 - Current
Greeted and checked in third-party and Veho-affiliated drivers with professionalism.
Escorted delivery routes to designated locations, maintaining a positive demeanor.
Resolved delivery route issues and discrepancies proactively.
Scanned and sorted packages onto appropriate delivery routes accurately.
Categorized packages by delivery addresses using scanning technology and conveyor systems.
Maintained accurate warehouse inventory, reporting discrepancies promptly.
Ensured proper documentation and labeling for each package before dispatch.
Trained new staff on customer service protocols and best practices.
Utilized job-related software to prepare change of address records and issue service discontinuance orders.
Increased customer satisfaction ratings by effectively answering questions, suggesting effective solutions, and resolving issues quickly.
Surpassed sales goals through the implementation of successful marketing strategies.
<ul>
<li>Managed all mail and correspondence for the administrative superior, including confidential documents.</li>
<li>Scheduled appointments and meetings, coordinated with participants, and arranged necessary accommodations.</li>
<li>Composed responses for items not requiring the superior's attention and routed accordingly.</li>
<li>Prepared various confidential reports and accounting forms, including fiscal statements and vouchers.</li>
<li>Maintained updated files of general correspondence and business documents for easy access.</li>
<li>Executed general office duties such as word processing, faxing, and copying while maintaining mail and telephone logs.</li>
<li>Arranged materials for meetings, including agendas and handouts, ensuring proper dissemination.</li>
<li>Completed personnel requisition forms to support staffing needs.</li>
</ul>
CENTER CITY LEGAL REPRODUCTIONS INC.
Philadelphia
08.2023 - 03.2024
Managed all mail and correspondence for the administrative superior, including confidential documents.
Scheduled appointments and meetings, coordinated with participants, and arranged necessary accommodations.
Composed responses for items not requiring the superior's attention and routed accordingly.
Prepared various confidential reports and accounting forms, including fiscal statements and vouchers.
Maintained updated files of general correspondence and business documents for easy access.
Executed general office duties such as word processing, faxing, and copying while maintaining mail and telephone logs.
Arranged materials for meetings, including agendas and handouts, ensuring proper dissemination.
Completed personnel requisition forms to support staffing needs.
Sales Associate/General Warehouse Associate
Best Buy
Philadelphia
01.2023 - 03.2023
Streamlined customer assistance by efficiently locating products and providing tailored recommendations.
Processed transactions accurately through point-of-sale systems, ensuring financial integrity.
Maintained well-stocked product displays to enhance the shopping experience..
Collaborated with team members to consistently achieve store goals and objectives.
Delivered exceptional customer service, addressing inquiries and resolving issues promptly.
Ensured cleanliness of store environment, including floors, windows, and displays for optimal presentation.
Trained new staff on cash register operation, stock procedures, and customer service best practices.
Operated warehouse equipment to facilitate the efficient movement of merchandise throughout the facility.
<ul>
<li>Oversaw documentation for all incoming and returning goods, ensuring accuracy and accountability.</li>
<li>Coordinated unloading, billing, and organization of client goods to optimize workflow efficiency.</li>
<li>Documented incoming shipments in Microsoft Sheets to enhance record-keeping accuracy.</li>
<li>Supervised distribution of goods to temporary storage or departments, improving inventory management.</li>
<li>Collaborated with internal and external partners to resolve shipment-related requests and challenges.</li>
<li>Maintained organized receiving dock area to promote operational efficiency.</li>
<li>Executed data entry tasks, verifying against source documents and updating databases.</li>
<li>Demonstrated high typing speed and attention to detail in managing data entries.</li>
</ul>
GIANT FOOD STORES
Philadelphia
11.2022 - 01.2023
Oversaw documentation for all incoming and returning goods, ensuring accuracy and accountability.
Coordinated unloading, billing, and organization of client goods to optimize workflow efficiency.
Documented incoming shipments in Microsoft Sheets to enhance record-keeping accuracy.
Supervised distribution of goods to temporary storage or departments, improving inventory management.
Collaborated with internal and external partners to resolve shipment-related requests and challenges.
Maintained organized receiving dock area to promote operational efficiency.
Executed data entry tasks, verifying against source documents and updating databases.
Demonstrated high typing speed and attention to detail in managing data entries.
Education
HIGH SCHOOL DIPLOMA -
Philadelphia, PA
Philadelphia, PA
05.2019
Skills
Takes Initiative
Works well under pressure
Vigilant/Punctual
Individual/Teamwork Skills
High work ethic
Attention to detail
Data entry
Administrative support
Microsoft outlook
Takes Initiative
Works well under pressure
Vigilant/Punctual
Individual/Teamwork Skills
High work ethic
Attention to detail
Data entry
Administrative support
Microsoft outlook
Application Knowledge
All Microsoft Applications: Excel, PowerPoint, Word, and Outlook
All Google Applications: Docs, Sheets, Slides, Forums
Paylocity
HiBob
Turvo
Humanity
Workday
SLACK
Zoom
Dropbox
Quip
PDF Scanner
SaneBox
References
Steve Malinich, steve.malinich@shipveho.com
Timeline
<ul>
<li>Greeted and checked in third-party and Veho-affiliated drivers with professionalism.</li>
<li>Escorted delivery routes to designated locations, maintaining a positive demeanor.</li>
<li>Resolved delivery route issues and discrepancies proactively.</li>
<li>Achieved daily delivery route send-off quotas efficiently.</li>
<li>Scanned and sorted packages onto appropriate delivery routes accurately.</li>
<li>Categorized packages by delivery addresses using scanning technology and conveyor systems.</li>
<li>Maintained accurate warehouse inventory, reporting discrepancies promptly.</li>
<li>Ensured proper documentation and labeling for each package before dispatch.</li>
<li>Trained new staff on customer service protocols and best practices.</li>
<li>Utilized job-related software to prepare change of address records and issue service discontinuance orders.</li>
<li>Increased customer satisfaction ratings by effectively answering questions, suggesting effective solutions, and resolving issues quickly.</li>
<li>Surpassed sales goals through the implementation of successful marketing strategies.</li>
</ul>
VEHO TECH INC
03.2024 - Current
<ul>
<li>Managed all mail and correspondence for the administrative superior, including confidential documents.</li>
<li>Scheduled appointments and meetings, coordinated with participants, and arranged necessary accommodations.</li>
<li>Composed responses for items not requiring the superior's attention and routed accordingly.</li>
<li>Prepared various confidential reports and accounting forms, including fiscal statements and vouchers.</li>
<li>Maintained updated files of general correspondence and business documents for easy access.</li>
<li>Executed general office duties such as word processing, faxing, and copying while maintaining mail and telephone logs.</li>
<li>Arranged materials for meetings, including agendas and handouts, ensuring proper dissemination.</li>
<li>Completed personnel requisition forms to support staffing needs.</li>
</ul>
CENTER CITY LEGAL REPRODUCTIONS INC.
08.2023 - 03.2024
Sales Associate/General Warehouse Associate
Best Buy
01.2023 - 03.2023
<ul>
<li>Oversaw documentation for all incoming and returning goods, ensuring accuracy and accountability.</li>
<li>Coordinated unloading, billing, and organization of client goods to optimize workflow efficiency.</li>
<li>Documented incoming shipments in Microsoft Sheets to enhance record-keeping accuracy.</li>
<li>Supervised distribution of goods to temporary storage or departments, improving inventory management.</li>
<li>Collaborated with internal and external partners to resolve shipment-related requests and challenges.</li>
<li>Maintained organized receiving dock area to promote operational efficiency.</li>
<li>Executed data entry tasks, verifying against source documents and updating databases.</li>
<li>Demonstrated high typing speed and attention to detail in managing data entries.</li>
</ul>
Led cross-functional teams to manage daily spare order processing, ensuring seamless coordination between service, stores, and finance teams. Maintained high order accuracy and reduced communication gaps across departments.Trained over 100+ service engineers on CRM workflows, POD updates, and return processes during HO commercial trainings. Improved field team compliance and reduced repeat errors by over 20%.Owned end-to-end order lifecycle, including documentation, dispatches, POD tracking, and MIS reporting with minimal supervision. Enabled faster turnaround and higher accuracy in daily operations.Acted as a central escalation point between field engineers, HO departments, and senior managers to resolve system and order-related issues. Reduced escalations by ensuring proactive resolution within SLA timelines.Managed return spare process and validations, driving a 25% reduction in turnaround time and improving system accuracy. Ensured proper coordination with service and stores for smooth transaction closures.Initiated Kaizen process improvements for workflow automation, documentation, and order validation. Reduced manual work by 30% and helped in faster issue identification.Collaborated with IT team to test and implement new CRM workflows and resolve service module-related bugs. Ensured seamless migration and better user experience for the service team.Created and presented MIS reports for weekly DRM meetings and management reviews. Supported data-driven decisions and provided insights on pending and completed orders.Monitored pending orders and stock validations daily across CFA locations. Achieved 15% reduction in follow-up delays by implementing checklist-based follow-ups.Handled distributor and spot-visit orders, ensuring compliance with internal policies and faster processing. Reduced lead time by 20% with improved documentation and follow-ups.Supervised stock accuracy across locations and led reconciliation activities with store teams. Brought down discrepancies by 15% through structured checking and documentation.Prepared CRM master data and validated engineer records for smooth CRM transition. Increased CRM accuracy by 25% before new system rollout.Managed price lists and quotations, communicating with teams to ensure correct rates and GST compliance. Prevented billing errors and improved customer satisfaction on pricing clarity.Maintained GEM and E-Invoice portal compliance, uploading documents accurately to meet government requirements. Ensured zero rejection in audits and smoother order execution for public sector clients.Followed up on loan spare recoveries, ensuring 95% payment recovery by accurate tracking and coordination with accounts. Reduced pending dues and ensured clean financial closure of orders. at Transasia Bio-Medicals LtdLed cross-functional teams to manage daily spare order processing, ensuring seamless coordination between service, stores, and finance teams. Maintained high order accuracy and reduced communication gaps across departments.Trained over 100+ service engineers on CRM workflows, POD updates, and return processes during HO commercial trainings. Improved field team compliance and reduced repeat errors by over 20%.Owned end-to-end order lifecycle, including documentation, dispatches, POD tracking, and MIS reporting with minimal supervision. Enabled faster turnaround and higher accuracy in daily operations.Acted as a central escalation point between field engineers, HO departments, and senior managers to resolve system and order-related issues. Reduced escalations by ensuring proactive resolution within SLA timelines.Managed return spare process and validations, driving a 25% reduction in turnaround time and improving system accuracy. Ensured proper coordination with service and stores for smooth transaction closures.Initiated Kaizen process improvements for workflow automation, documentation, and order validation. Reduced manual work by 30% and helped in faster issue identification.Collaborated with IT team to test and implement new CRM workflows and resolve service module-related bugs. Ensured seamless migration and better user experience for the service team.Created and presented MIS reports for weekly DRM meetings and management reviews. Supported data-driven decisions and provided insights on pending and completed orders.Monitored pending orders and stock validations daily across CFA locations. Achieved 15% reduction in follow-up delays by implementing checklist-based follow-ups.Handled distributor and spot-visit orders, ensuring compliance with internal policies and faster processing. Reduced lead time by 20% with improved documentation and follow-ups.Supervised stock accuracy across locations and led reconciliation activities with store teams. Brought down discrepancies by 15% through structured checking and documentation.Prepared CRM master data and validated engineer records for smooth CRM transition. Increased CRM accuracy by 25% before new system rollout.Managed price lists and quotations, communicating with teams to ensure correct rates and GST compliance. Prevented billing errors and improved customer satisfaction on pricing clarity.Maintained GEM and E-Invoice portal compliance, uploading documents accurately to meet government requirements. Ensured zero rejection in audits and smoother order execution for public sector clients.Followed up on loan spare recoveries, ensuring 95% payment recovery by accurate tracking and coordination with accounts. Reduced pending dues and ensured clean financial closure of orders. at Transasia Bio-Medicals Ltd
<ul>
<li>Currently working with Himalaya Wellness Company as a commercial officer NMT.</li>
<li>Handling the order processing of modern trade, CNC business in South.</li>
<li>Coordinate with ASM, KAM, and ZLC for proper rate, GST, and scheme updating of material in the system, and update the new EAN/SKU in the buyer master.</li>
<li>Coordinating with buyers for various amendments in the PO through mail, portal, and telephone.</li>
<li>Maintaining and updating the various master files for smooth and error-free work.</li>
<li>Guide and train the subordinates for proper workflow.</li>
<li>Update various chain masters, and provide them to the customer for updates in their system to avoid mismatches in POs.</li>
<li>Coordinated with vendors to ensure timely delivery of products.</li>
<li>Supported sales teams with product information and training resources.</li>
<li>Coordinated activities across different departments to meet deadlines efficiently.</li>
<li>Generate and analyze reports as per the KAM's requirements.</li>
<li>Analyzing the Fill Report to minimize the mistakes and plan for the same.</li>
<li>Analyze the SRN report to understand issues, and take corrective actions to minimize the sales loss. Also, provide the remarks to senior management for further SRN approvals.</li>
<li>Coordinating with depots for physical stock status, smooth flow of order processing as per the dispatch schedules, and resolving the queries regarding the same.</li>
<li>Resolving the queries of the sales team related to the order processing.</li>
<li><br></li>
<li>Resolved any disputes between customers and suppliers in an efficient manner.</li>
<li>Analyzed data to identify areas where cost savings could be made within the supply chain process.</li>
<li>Maintained positive working relationship with fellow staff and management.</li>
<li>Identified needs of customers promptly and efficiently.</li>
</ul> at HIMALAYA WELLNESS COMPANY<ul>
<li>Currently working with Himalaya Wellness Company as a commercial officer NMT.</li>
<li>Handling the order processing of modern trade, CNC business in South.</li>
<li>Coordinate with ASM, KAM, and ZLC for proper rate, GST, and scheme updating of material in the system, and update the new EAN/SKU in the buyer master.</li>
<li>Coordinating with buyers for various amendments in the PO through mail, portal, and telephone.</li>
<li>Maintaining and updating the various master files for smooth and error-free work.</li>
<li>Guide and train the subordinates for proper workflow.</li>
<li>Update various chain masters, and provide them to the customer for updates in their system to avoid mismatches in POs.</li>
<li>Coordinated with vendors to ensure timely delivery of products.</li>
<li>Supported sales teams with product information and training resources.</li>
<li>Coordinated activities across different departments to meet deadlines efficiently.</li>
<li>Generate and analyze reports as per the KAM's requirements.</li>
<li>Analyzing the Fill Report to minimize the mistakes and plan for the same.</li>
<li>Analyze the SRN report to understand issues, and take corrective actions to minimize the sales loss. Also, provide the remarks to senior management for further SRN approvals.</li>
<li>Coordinating with depots for physical stock status, smooth flow of order processing as per the dispatch schedules, and resolving the queries regarding the same.</li>
<li>Resolving the queries of the sales team related to the order processing.</li>
<li><br></li>
<li>Resolved any disputes between customers and suppliers in an efficient manner.</li>
<li>Analyzed data to identify areas where cost savings could be made within the supply chain process.</li>
<li>Maintained positive working relationship with fellow staff and management.</li>
<li>Identified needs of customers promptly and efficiently.</li>
</ul> at HIMALAYA WELLNESS COMPANY
<ul>
<li>Assigned and reviewed daily net asset value calculations performed by Senior Fund Accountant.</li>
<li>Maintained accurate records of employee performance, attendance, leave requests, and disciplinary actions.</li>
<li>Tracked progress on projects and provided timely feedback to staff members.</li>
<li>Participated in recruitment efforts by interviewing prospective candidates for open positions.</li>
<li>Ensured timely and accurate responses to client inquiries, managing quality of deliverables.</li>
<li>Created staff allocation plans based on activity SLAs, assisting with internal and external queries.</li>
<li>Facilitated successful completion of new client onboarding and fund launches.</li>
<li>Reviewed administrative and accounting procedures, recommending solutions for efficient NAV production.</li>
<li>Provided leadership through training, coaching, and supervision of staff members.</li>
<li>Performed end-of-day reports and signed off on net asset valuations.</li>
<li>Monitored employee productivity levels on a regular basis to identify areas of improvement.</li>
<li>Directed and supervised team of 15 employees in daily operations.</li>
<li>Monitored employee productivity to provide constructive feedback and coaching.</li>
<li>Identified opportunities for process improvements, leading to cost reductions and increased productivity.</li>
<li>Resolved customer complaints and issues promptly, ensuring customer satisfaction and loyalty.</li>
</ul> at CIBC Mellon Global Securities Inc<ul>
<li>Assigned and reviewed daily net asset value calculations performed by Senior Fund Accountant.</li>
<li>Maintained accurate records of employee performance, attendance, leave requests, and disciplinary actions.</li>
<li>Tracked progress on projects and provided timely feedback to staff members.</li>
<li>Participated in recruitment efforts by interviewing prospective candidates for open positions.</li>
<li>Ensured timely and accurate responses to client inquiries, managing quality of deliverables.</li>
<li>Created staff allocation plans based on activity SLAs, assisting with internal and external queries.</li>
<li>Facilitated successful completion of new client onboarding and fund launches.</li>
<li>Reviewed administrative and accounting procedures, recommending solutions for efficient NAV production.</li>
<li>Provided leadership through training, coaching, and supervision of staff members.</li>
<li>Performed end-of-day reports and signed off on net asset valuations.</li>
<li>Monitored employee productivity levels on a regular basis to identify areas of improvement.</li>
<li>Directed and supervised team of 15 employees in daily operations.</li>
<li>Monitored employee productivity to provide constructive feedback and coaching.</li>
<li>Identified opportunities for process improvements, leading to cost reductions and increased productivity.</li>
<li>Resolved customer complaints and issues promptly, ensuring customer satisfaction and loyalty.</li>
</ul> at CIBC Mellon Global Securities Inc
<ul>
<li>Evaluated information and implemented corrective actions to enhance efficiency across operations.</li>
<li>Ensured compliance with laws and regulations governing contact center activities.</li>
<li>Interpreted tax law to resolve issues affecting IRS operations.</li>
<li>Applied tax code to clarify taxpayer obligations and rights.</li>
<li>Secured sensitive personal information to guarantee data protection.</li>
<li>Resolved taxpayer disputes using sound judgment and effective strategies.</li>
<li>Maintained accurate documentation of all customer interactions in CRM database.</li>
<li>Answered high volumes of calls daily, utilizing call management systems effectively.</li>
<li>Collaborated with team members to improve customer service processes.</li>
<li>Participated in team meetings to discuss strategies for improving customer experience.</li>
<li>Processed orders for customers using an automated system.</li>
</ul> at Internal Revenue Service<ul>
<li>Evaluated information and implemented corrective actions to enhance efficiency across operations.</li>
<li>Ensured compliance with laws and regulations governing contact center activities.</li>
<li>Interpreted tax law to resolve issues affecting IRS operations.</li>
<li>Applied tax code to clarify taxpayer obligations and rights.</li>
<li>Secured sensitive personal information to guarantee data protection.</li>
<li>Resolved taxpayer disputes using sound judgment and effective strategies.</li>
<li>Maintained accurate documentation of all customer interactions in CRM database.</li>
<li>Answered high volumes of calls daily, utilizing call management systems effectively.</li>
<li>Collaborated with team members to improve customer service processes.</li>
<li>Participated in team meetings to discuss strategies for improving customer experience.</li>
<li>Processed orders for customers using an automated system.</li>
</ul> at Internal Revenue Service