STEPHANIE ALBO
Coordinadora Administrativa
Panamá,Panamá
Summary
Professional with substantial experience in streamlining administrative operations and coordinating team efforts. Skilled in managing schedules, handling communications, and optimizing office workflows. Recognized for strong organizational abilities and adaptability to changing demands. Effective collaborator focused on achieving results and supporting organizational goals.
Overview
15
15
years of professional experience
8
8
years of post-secondary education
2
2
Languages
Work History
Administrative Coordinator
Save the Children International
05.2024 - Current
- Supported project management efforts by tracking deadlines, maintaining documentation, and communicating progress updates to stakeholders.
- Collaborated closely with department heads for strategic planning purposes while ensuring their alignment with overall organizational goals.
- Maintained a well-organized filing system to ensure easy access to important records and documents.
- Reduced expenses by monitoring budgets, tracking expenditures, and identifying cost-saving opportunities.
- Streamlined office operations by implementing efficient administrative processes and procedures.
- Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems as they arose.
- Managed calendars, scheduled appointments, and coordinated travel arrangements for senior staff members.
Premises Manager
International Red Cross
07.2020 - 12.2023
- Self-motivated, with a strong sense of personal responsibility. Excellent communication skills, both verbal and written.
- Managed time efficiently in order to complete all tasks within deadlines. Participated in team projects, demonstrating an ability to work collaboratively and effectively.
- General management of office facilities, ensuring it is well equipped, (consumables, stationery, equipment, among others).
- Develop, manage, and oversee effective relationships with service providers suppliers, landlords, ensuring transparency.
- Budget Management related to premises/maintenance expenses. Prepares all rental payments, phone, electricity, garbage, gas, and water bills.
- In charge of inventories of items in the residences and offices. Supervises the ordering or purchasing of necessary materials and supplies, and maintains related stock.
- Contributes to drawing up of policy, reports, security rules other document as requested by management.
Administrative Coordinator
Grupo La Vivienda, S.A. (GRUVISA)
06.2017 - 03.2020
- Provided exceptional administrative support to executive staff members through meticulous organization skills and attention to detail.
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Enhanced communication between departments with timely and accurate preparation of reports and documents.
- Assisted in the recruitment process by screening resumes, scheduling interviews, and facilitating onboarding activities for new hires.
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
- Proactively identified opportunities for improving administrative processes, implementing changes that led to increased efficiency and effectiveness.
- Ensured compliance with company policies by maintaining up-to-date knowledge of regulations and conducting regular audits of procedures.
- Implemented new scheduling system for conference rooms, eliminating double bookings and maximizing space utilization.
- Coordinated large-scale events, ensuring smooth execution and positive attendee feedback.
- Increased office efficiency with development of comprehensive administrative procedures manual.
Administrative Assistant
Smithsonian Institute
11.2010 - 01.2015
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Facilitated training sessions for new software tools, increasing team productivity and reducing learning curves.
- Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
- Facilitated cross-departmental communication, organizing meetings to discuss project progress and align objectives.
Education
Bachelor - Interior Design
Universidad Interamericana De Panama
Panama City, Panama 01.2023 - Current
Partial Studies - Computer And Information Systems
Universidad Interamericana De Panama
Panama City, Panama 01.1999 - 01.2001
High School Diploma - Bilingual Accounting And Commerce Diploma
Panama School-Escuela Panama
Panama City, Panama 01.1994 - 01.1998
Skills
Office administration
References
Sussana Urbano
Save The Children International
Telephone: (507) 6215-9628
E-mail: sussana.urbano@savethechildren.org
Mélida Ferrara
International Committee of the Red Cross
Telephone: (507) 6615 1791
E-mail: meferrara@icrc.org
Alina Madrid
Smithsonian Institution of Panama
Telephone: (507) 6885-9525
E-mail: madridam@si.edu
Alessandra Calcagno
Special Olympics Latin America
Phone: (507) 6087-5757
E-mail: alesskalqui@hotmail.com
Timeline
Administrative Coordinator
Save the Children International
05.2024 - Current
Bachelor - Interior Design
Universidad Interamericana De Panama
01.2023 - Current
Premises Manager
International Red Cross
07.2020 - 12.2023
Administrative Coordinator
Grupo La Vivienda, S.A. (GRUVISA)
06.2017 - 03.2020
Administrative Assistant
Smithsonian Institute
11.2010 - 01.2015
Partial Studies - Computer And Information Systems
Universidad Interamericana De Panama
01.1999 - 01.2001
High School Diploma - Bilingual Accounting And Commerce Diploma
Panama School-Escuela Panama
01.1994 - 01.1998
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